Office 365 (Outlook on the web) - Import or subscribe to a calendar

This document will provide instructions on how to import or subscribe to calendar using Outlook on the web. You can import events from an ICS file to your existing calendar, or subscribe to a calendar online and receive automatic updates.

Important: Once you have imported/subscribed a calendar, Outlook desktop client will automatically load this.

Difference between importing and subscribing

Importing an ICS file provides a snapshot of the events in the calendar at the time of import. Your calendar doesn't refresh the imported events automatically - even if the calendar's owner makes an update. This is a good way to add events to your existing calendar that aren't going to change, like tide tables, or phases of the moon.

Subscribing to an iCal online calendar connects it to your calendar. Whenever the owner of an iCal you've subscribed to makes changes to the events, Outlook.com or Outlook on the web updates your calendar. This is a good way to track events that change frequently, like movie times, or a school calendar.

NOTE: This update can take more than 24 hours.

You can import calendars from web sites or calendar programs that support the ICS file format, such as Apple iCal, Google Calendar, and Mozilla Lightning. You can also search for ICS calendars by searching the Internet.

  •  Import a calendar
      1. Log into Outlook on the web.

      2. Locate the calendar you want to add, and save it to a folder on your computer as an ICS file.

      3. On the Outlook navigation bar, click the App Launcher Select the app launcher app launcher, and then click Calendar.

      4. Under the Outlook Calendar navigation bar, click the New down arrow, and click Add calendar.

        add calendar

      5. Click From file, click Browse, choose an .ics file, and click Open.

      6. Click the down arrow next to Calendar, and choose a calendar type from the list.

        import calendar

      7. Click Save.


  •  Subscribe to a calendar
      1. Log into Outlook on the web.

      2. On the Outlook navigation bar, click the App Launcher Select the app launcher app launcher, and then click Calendar.

      3. Under the Outlook Calendar navigation bar, click the New down arrow, and click Add calendar.

        add calendar

      4. Click From internet, and in the Link to the calendar box, type or copy and paste the web address of the calendar.

        subscribe to a calendar

      5. In the Calendar name box, enter a name for the linked calendar.

      6. Click Save.

      NOTE: Web sites for theaters, sports teams, and schools often have an "Add to calendar" link that you can use to download an iCal. You can also search lists of iCals at iCalShare.

      TIP: Whenever events change on the subscription, it may take up to 24 hours for the update to sync to your calendar.




Keywords:microsoft office365 o365 importing data file local appointments meetings events ics ical   Doc ID:64962
Owner:Ara M.Group:Office 365
Created:2016-07-08 10:31 CDTUpdated:2016-07-08 14:24 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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