LMS Spaces - How to add an LMS Course/Space

Specify an association between a CSIS program and LMS space(s).

When you create an association between a CSIS program and an LMS space, that means each new registrant in this CSIS program will automatically be invited by e-mail to access this LMS space (or these spaces), immediately after their successful registration.

See Lifelong Learners - Enrollment Process for a public description of the registrant's experience of that process.

screenshot showing wehre the LMS Spaces tab appears on the program screen
  1. Click the "Add LMS Course/Space" button.
    screenshot of the Select your server question after clicking Add LMS Course/Space
  2. "Select your server" asks you to select which LMS will hold this LMS space. As of mid-2016, the only option so far is "UW_MOODLE_SPECIAL." In the future, UW-Madison's Canvas LMS will be added here as an option. Other UW Moodle servers could be relatively easily added with a small technical project.

    screenshot of the Select Your Server dropdown list open
  3. "Select your LMS Course/Space" gives you the option of either "Create New LMS Space" or selecting any of the LMS Spaces you have previously created using CSIS for any other program in your academic unit.

    screenshot after selecting the UW_MOODLE_SPECIAL server
    • If you select "Create New LMS Space" you now have a one time, irrevocable opportunity to edit the name of this LMS space from the CSIS perspective. Two cautions:
      1. You cannot later edit the name of the space as it appears in CSIS, but you may certainly later edit the LMS space name using LMS-internal tools that affect only what appears in the LMS (e.g., to your learners). But then you set up potential confusion for your staff looking between CSIS and the LMS, because the space names will no longer match.
      2. Before you submit this name, consider the long-term implications of how you'll sort through all of your entire unit's past LMS space names in this dropdown list. For example, if you plan on creating a new LMS space for each offering of this course, you should probably add a date or term-specific label at the end of the LMS space name.

      screenshot of entering the name of the new LMS space

      The instant you click "Submit" here, CSIS will reach out to the LMS and create a new, empty LMS space that is given the initial display title that you selected here.  You should go to the LMS right away to make sure you know how to locate the space you just created. You will find the LMS space placed in the LMS category that your IT administrator initially defined for your academic unit (in collaboration with the LMS administrators) when you first began using CSIS for LMS student access management.
    • If you select an existing LMS space, then the relationship within CSIS between this program and that LMS space will be immediately created - in addition to whatever other CSIS programs are also associated with that LMS space.

      If you already have registered participants in this program, those existing participants are not immediately granted access to this space, so that you have some hours to optionally adjust individual access rights first.  See the on-screen instructions for next steps.

      screenshot of the message that appears after selecting an existing LMS space, allowing you to decide when and which any past program participants should get access to this space

Frequently asked questions

Why would I want more than one LMS space associated with a program?
 Each "program" (course) defined in CSIS may have one or more (unlimited) numbers of LMS spaces associated with it. This can allow you to, for example:
  • Share certain LMS content or communication tools across multiple courses within a shared LMS space, while also giving students in individual courses access to an LMS space exclusive to their course or cohort.
  • Schedule staggered access dates for particular course content, such as giving short-term access to the content in one LMS space and long-term access to the content in a different LMS space.
Why would I reuse an existing LMS space from a different program?
For example:
  • Self-paced courses that are open across multiple fiscal years need to keep each new fiscal year's CSIS program for this course pointing at the same LMS space over the long term, instead of creating a new LMS space for each fiscal year.
  • When you re-offer a particular course under a new CSIS program, considerations of instructional design work within the LMS may mean it's easier for your staff to clear out student-specific traces and then reuse the LMS space you previously set up, rather than moving all of the LMS content from the old LMS space to the new LMS space.
  • Certificate offerings may prefer to use a single, shared LMS space across all of the courses with that certificate.
How can I look up in Moodle which CSIS program is associated with a particular Moodle space? Once you are logged into Moodle as a course administrator, navigate to the Moodle space in question, and then view the CSIS association using the menu option:
Course administration -> Users -> Enrollment Methods
Click the magnifying glass next to "UW lifelong learning" to see the details.
How do I change which Moodle space a program is associated with? Generally the best approach is to use this CSIS tool to simply remove the "wrong" space and add the "right" space. But if you have a situation such as multiple Moodle spaces with the same name, changing over time, then it may make more sense to adjust Moodle's understanding of which precise Moodle space you want to mean under the currently displayed Space name as shown in CSIS.

In that case, follow the instructions above for reviewing CSIS-Moodle associations. If you see that the wrong course is linked, remove the "UW Lifelong learning" method from the incorrect course, and then add a new "UW Lifelong learning" method to the class it should go to. Note that changing things on the Moodle end does not inform CSIS of the change - no visible difference will appear in CSIS.

Note: If you (presumably accidentally) remove a CSIS space from a Moodle course and don't associate it to a different Moodle course right away, then UW Moodle will automatically create a new Moodle course for the space. This will happen within 24 hours during a nightly automated clean-up task within UW Moodle.

Keywords:register "net id" netid noncredit online Moodle Canvas "space name" associate association   Doc ID:65489
Owner:Alan N.Group:Continuing Studies Information System
Created:2016-07-27 08:54 CSTUpdated:2017-04-12 11:56 CST
Sites:Continuing Studies Information System
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