Academic Staff Executive Committee Minutes 08-11-16
Approved 8-25-16
Members Present: Bruno Browning; Jenny Dahlberg; Sarah Kuba; Michael Moscicke; Robert Newsom; Kevin Niemi, Chair
Guests: Michael Bernard-Donals, Eric Giefer, Sarah Mangelsdorf, Bethany Pluymers
The meeting was called to order at 2:02 p.m.
The minutes of July 21, 2016, were approved.
General Reports
• Chair Kevin Niemi reported that a data retreat was attended by Sarah Kuba, Jenny Dahlberg, Russell Dimond, Heather Daniels and himself on Tuesday to discuss data analysis for the academic staff worklife study.
On Monday, Ray Cross held a teleconference regarding the Board of Regents budget proposal for the next biennium. UW System are going to request $42.5 million in new funds.
• Secretary of the Academic Staff Heather Daniels gave updates on several items. The Division of Continuing Studies announcement regarding free spots in courses will go out soon. One course is about writing and another about strategic planning. The first email to academic staff PIs regarding the Permanent PI program was sent out on August 1. Academic staff chats are almost set for this coming academic year. The topics include performance evaluations, job security, professional development, and how to advocate for yourself professional with limited resources. There will be a new version of ASPP available next week.
Heather announced OHR has approved a waiver to convert the Deputy Secretary of the Academic Staff to an academic staff position. It will begin on September 1.
Heather reported on the latest information regarding salary adjustments in SMPH. At the last SMPH CASI meeting, SMPH HR reported that there were approximately 87 proposals from the fall that had not yet been acted upon.
Guest: Sarah Mangelsdorf, Provost
ASEC discussed preliminary results from the academic staff worklife study regarding academic staff satisfaction with career progression and being a UW-Madison or academic staff employee. There is some comparable data from a limited 2003 survey that show large declines in satisfaction. There was a discussion about what could be done to address satisfaction with career progression. Other data suggest that this question is closely correlated with satisfaction with salary.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals provided an update on the Minimum Qualifications for Instruction policy. The policy has been approved by the University Academic Planning Council (UAPC). The next step is implementation. There is a small committee working on this issue. Degree data will need to be entered into HRS. The Office of Human Resources (OHR) will check on reasons given if alternate qualifications are used to justify an instructor of record not holding the proper degree. In addition, academic staff without instructional titles will need to have an instructional title to be the instructor of record for a course. This can usually be accomplished with a zero dollar appointment. This becomes more complicated for academic staff who are supported on sponsored projects.
Guest: Ben Miller, Director of Federal Relations
Ben Miller introduced himself to ASEC. UW-Madison has a small two-room office near Union Station in Washington DC for federal relations. The office has four main pillars: interaction/engagement with federal agencies that impact UW-Madison research; Capitol Hill advocacy work; brand/marketing development; and student enrichment opportunities. Most Big Ten universities do have a presence in Washington DC.
The most pressing issue facing Congress is the federal budget. They will come back in session after Labor Day. There are currently no budget bills that have passed through both houses. Congress is likely to pass continuing resolutions for the budget in the short term and pass a federal budget in December. Another pending issue is the Higher Education Reauthorization Bill. This bill includes a lot of issues including accreditation, federal financial aid, college sexual assault, Title VI, and others. The Perkins Loan program is part of this bill and is a top priority for UW-Madison. This bill will likely pass in 2017.
Business
• Committee Membership Exclusions
ASEC discussed that they are unlikely to appoint academic staff members within the unit to the shared governance committee advising the leadership of that unit. ASEC will write a general statement regarding broad representation on committees and “arm’s length” language regarding both the unit and profession. Michael Moscicke volunteered to write a draft.
• Resolution for Fall Assembly Agenda
ASEC looked at the resolution authored by Robert Newsom. They will discuss at their next meeting whether the resolution will come from ASEC or from Robert for the September Assembly meeting.
• September Assembly Agenda
The September meeting will have brief announcements by the Madison Academic Staff Network (formerly Madison Academic Staff Association) and the Academic Staff Professionals Representation Organization. There will likely be a new ASEC member to be approved and the resolution from Robert or ASEC. There will also be a report of the 2015-16 resolutions and outcomes. The Provost is unable to chair the meeting. There is a request for the Vice Chancellor for Finance and Administration to chair the meeting.
• Topics for Provost
Kevin asked ASEC to send him topics to discuss with the Provost in two weeks.
Motion to convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations to Search and Screen Committee for Dean of School of Business, and appointments to Ad Hoc Committee on Category B Salary Compression, Professional Development and Recognition Committee, Budget Committee, Mentoring Committee and Dean of Students Advisory Committee (Newsom). Seconded. Approved.
Motion to Convene in Open Session (Moscicke). Seconded. Approved.
Business
• Nominations/Appointments
Motion to nominate Ron Cramer and Mary Beth Roberts (Alyson Kim alternate) to the School of Business Search and Screen Committee (Browning). Seconded. Approved.
Motion to appoint Nick Adair and Brad Schantz to the Professional Development and Recognition Committee (Dahlberg). Seconded. Approved.
Motion to appoint Jennifer Noyes and Danielle Wampole to the Budget Committee (Kuba). Seconded. Approved.
Motion to appoint Julie Kovalaske to the Mentoring Committee (Crandall). Seconded. Approved.
Motion to appoint Matt Moll to the Advisory Committee of the Dean of Students Office (Dahlberg). Seconded. Approved.
Meeting adjourned at 4:52 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff
ASEC Minutes
2:00 – 4:30 p.m. Thursday, August 11, 2016
67 Bascom Hall
2:00 – 4:30 p.m. Thursday, August 11, 2016
67 Bascom Hall
Members Present: Bruno Browning; Jenny Dahlberg; Sarah Kuba; Michael Moscicke; Robert Newsom; Kevin Niemi, Chair
Guests: Michael Bernard-Donals, Eric Giefer, Sarah Mangelsdorf, Bethany Pluymers
The meeting was called to order at 2:02 p.m.
The minutes of July 21, 2016, were approved.
General Reports
• Chair Kevin Niemi reported that a data retreat was attended by Sarah Kuba, Jenny Dahlberg, Russell Dimond, Heather Daniels and himself on Tuesday to discuss data analysis for the academic staff worklife study.
On Monday, Ray Cross held a teleconference regarding the Board of Regents budget proposal for the next biennium. UW System are going to request $42.5 million in new funds.
• Secretary of the Academic Staff Heather Daniels gave updates on several items. The Division of Continuing Studies announcement regarding free spots in courses will go out soon. One course is about writing and another about strategic planning. The first email to academic staff PIs regarding the Permanent PI program was sent out on August 1. Academic staff chats are almost set for this coming academic year. The topics include performance evaluations, job security, professional development, and how to advocate for yourself professional with limited resources. There will be a new version of ASPP available next week.
Heather announced OHR has approved a waiver to convert the Deputy Secretary of the Academic Staff to an academic staff position. It will begin on September 1.
Heather reported on the latest information regarding salary adjustments in SMPH. At the last SMPH CASI meeting, SMPH HR reported that there were approximately 87 proposals from the fall that had not yet been acted upon.
Guest: Sarah Mangelsdorf, Provost
ASEC discussed preliminary results from the academic staff worklife study regarding academic staff satisfaction with career progression and being a UW-Madison or academic staff employee. There is some comparable data from a limited 2003 survey that show large declines in satisfaction. There was a discussion about what could be done to address satisfaction with career progression. Other data suggest that this question is closely correlated with satisfaction with salary.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael Bernard-Donals provided an update on the Minimum Qualifications for Instruction policy. The policy has been approved by the University Academic Planning Council (UAPC). The next step is implementation. There is a small committee working on this issue. Degree data will need to be entered into HRS. The Office of Human Resources (OHR) will check on reasons given if alternate qualifications are used to justify an instructor of record not holding the proper degree. In addition, academic staff without instructional titles will need to have an instructional title to be the instructor of record for a course. This can usually be accomplished with a zero dollar appointment. This becomes more complicated for academic staff who are supported on sponsored projects.
Guest: Ben Miller, Director of Federal Relations
Ben Miller introduced himself to ASEC. UW-Madison has a small two-room office near Union Station in Washington DC for federal relations. The office has four main pillars: interaction/engagement with federal agencies that impact UW-Madison research; Capitol Hill advocacy work; brand/marketing development; and student enrichment opportunities. Most Big Ten universities do have a presence in Washington DC.
The most pressing issue facing Congress is the federal budget. They will come back in session after Labor Day. There are currently no budget bills that have passed through both houses. Congress is likely to pass continuing resolutions for the budget in the short term and pass a federal budget in December. Another pending issue is the Higher Education Reauthorization Bill. This bill includes a lot of issues including accreditation, federal financial aid, college sexual assault, Title VI, and others. The Perkins Loan program is part of this bill and is a top priority for UW-Madison. This bill will likely pass in 2017.
Business
• Committee Membership Exclusions
ASEC discussed that they are unlikely to appoint academic staff members within the unit to the shared governance committee advising the leadership of that unit. ASEC will write a general statement regarding broad representation on committees and “arm’s length” language regarding both the unit and profession. Michael Moscicke volunteered to write a draft.
• Resolution for Fall Assembly Agenda
ASEC looked at the resolution authored by Robert Newsom. They will discuss at their next meeting whether the resolution will come from ASEC or from Robert for the September Assembly meeting.
• September Assembly Agenda
The September meeting will have brief announcements by the Madison Academic Staff Network (formerly Madison Academic Staff Association) and the Academic Staff Professionals Representation Organization. There will likely be a new ASEC member to be approved and the resolution from Robert or ASEC. There will also be a report of the 2015-16 resolutions and outcomes. The Provost is unable to chair the meeting. There is a request for the Vice Chancellor for Finance and Administration to chair the meeting.
• Topics for Provost
Kevin asked ASEC to send him topics to discuss with the Provost in two weeks.
Motion to convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations to Search and Screen Committee for Dean of School of Business, and appointments to Ad Hoc Committee on Category B Salary Compression, Professional Development and Recognition Committee, Budget Committee, Mentoring Committee and Dean of Students Advisory Committee (Newsom). Seconded. Approved.
Motion to Convene in Open Session (Moscicke). Seconded. Approved.
Business
• Nominations/Appointments
Motion to nominate Ron Cramer and Mary Beth Roberts (Alyson Kim alternate) to the School of Business Search and Screen Committee (Browning). Seconded. Approved.
Motion to appoint Nick Adair and Brad Schantz to the Professional Development and Recognition Committee (Dahlberg). Seconded. Approved.
Motion to appoint Jennifer Noyes and Danielle Wampole to the Budget Committee (Kuba). Seconded. Approved.
Motion to appoint Julie Kovalaske to the Mentoring Committee (Crandall). Seconded. Approved.
Motion to appoint Matt Moll to the Advisory Committee of the Dean of Students Office (Dahlberg). Seconded. Approved.
Meeting adjourned at 4:52 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff