Office 365 - Types of administration over accounts

Find out the differences between actions/privileges so that you can better manage or work with other accounts within Office 365.

Definition/Description

Linked Accounts

Linking is the recommended way to provide a NetID account with the ability to interact with a Service Account. Specifically, linking a Service Account to a NetID account provides:

  • Full Mailbox Permissions, which allows the NetID account to interact with account data (email, calendar, etc).
  • Send As Permissions, which allows the NetID account to send messages using the Service Account email address.
  • As a linked NetID, within Wisc Account Administration site, you can:
    • View other linked accounts and authorized admins
    • View account profile
    • Manage send-as addresses
    • View if the account is visible in Google Apps
    • Manage account visibility within Global Address List
    • Manage primary address
    • Manage permissions
    • Manage forwarding
    • View inbox rules and junk filters

Learn more.

Authorized Administrator over a Service Account

Assigning a NetID as an Authorized Administrator over a service account grants that NetID with Domain Administrator privileges over the service account. This does not grant you full mailbox or send as permissions. This includes the ability to:

  • Delete the account
  • Add/remove Authorized Administrators
  • Link/unlink NetIDs
  • Add/remove full mailbox/send as/send on behalf permissions
  • Change primary address
  • Delete alternate addresses
  • Show/Hide account from GAL
  • Enable/Disable Web Login
  • Reset password
  • Add/remove forwarding address
  • View inbox rules, junk mail settings, and other account information

Learn more.

Authorized Administrator over a user NetID Account

To help administrators/IT staff manage user NetID accounts within the Wisc Account Administration site, administrators/IT staff can request access over a NetID account. If granted, the administrators/IT staff with this permission will have access in the Wisc Account Administration site to:

  • Linked Accounts (view only)
  • Administrators (view only)
  • Send As Addresses
  • Create Google Group
  • Assign Address
  • Status
  • Email Addresses
  • Permissions
  • Forwarding
  • Consolidated Account Information

Learn more.

Administrative Group over user NetID account(s)

Sometimes, a group of administrators/IT staff will need to have administrative access over NetID account(s). Instead of requesting this access on an individual level (as was described in the above section), a Manifest group can be created and populated with those administrators/IT staff, and that group can request access over the NetID account(s). If granted, the group of administrators/IT staff with this permission will have access in the Wisc Account Administration site to:

  • Linked Accounts (view only)
  • Administrators (view only)
  • Send As Addresses
  • Create Google Group
  • Assign Address
  • Status
  • Email Addresses
  • Permissions
  • Forwarding
  • Consolidated Account Information

Learn more.

Domain Administrator
Office 365 domain administrators are UW NetID accounts which have administrative access to add, delete, and modify accounts in an Office 365 domain (e.g. department.wisc.edu).

Learn more.




Keywords:microsoft ms office365 o365 permissions send as on behalf of linked service accounts user netid resource email calendar delegate administer definition differences Authorized Administrator Authorized Account Domain manifest group administrative   Doc ID:67520
Owner:Ara M.Group:Office 365
Created:2016-10-05 09:36 CSTUpdated:2016-10-13 09:04 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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