ACA Impact on L&S Student Hourly and TE Employees
To avoid ACA penalties, you must ensure your Temporary Employee (TE) and Student Hourly (SH) employees are not working more than an average of 29.75 hours a week in a 90 day period. This restriction is a rolling 90 days and UW-System is considered one employer.
This document provides information on the impact of Affordable Care Act (ACA) guidelines on hours worked by student hourly and Temporary Employees.
The following measures are recommended by campus to avoid future penalties:
1. When hiring a SH or TE employee, identify if their working period will be less than 90 days. If the working period will be 90 or more days, limit the hours to average no more than 29.75 hours per week for the entirety of their appointment. If the working period will be less than 90 days, be sure to identify that the employee’s end date will be less than 90 days out.
2. If the position is creating 30 or more hours of work per week for 90 or more days, consider one of the following:
- Hiring two SH or TE employees to cover the workload
- If the work is planned to last at least a year, hire the individual in an ongoing position that offers benefits such as University Staff fixed term finite.
- Receive “seasonal” exemption*.
If you have a “seasonal” situation, please submit a request for a seasonal exemption to your HR Manager. The request must include duties of the position, approximate dates of seasonal employment and reason that it is seasonal work.
To help monitor hours for Student Hourlies, campus has created an “ACA Student Hours Over 25” query. You can find it in the Query Library under “Human Resources”.
If you have questions on this policy, please contact your HR Manager.