This document provides instructions on how to transfer final grades from Canvas to the Faculty Center.
To transfer grades from Canvas to Faculty Center, go through the following processes below.
As a reminder, please only use browsers supported by Canvas. See: Which browsers does Canvas support?.
The Faculty Center Grade Prep tool is designed to help instructors submit final grades for high-enrollment courses with many diverse grades assigned to students. If you have a small course and/or you do not have many different grades assigned to students, we recommend that you manually enter grades into Faculty Center. For more information on manually entering your grades see: Grading Instructions.
Note that the tool has been designed to help transfer final grades only. It is not intended to transfer midpoint grades or other partial grades to the Faculty Center.
There were several changes to the gradebook this year, which can be detailed here.
Use Valid Instructor Assigned Grades (A, AB, B, BC, C, D, F) as defined by the Office of the Registrar.
You can control how grades are displayed by setting up a Grading Scheme. For instructions on how to set up a grading scheme in your course, see How do I enable a grading scheme for a course?.
The default grading scheme is not currently set to the valid instructor assigned grades. When following the tutorial above, select the grading scheme using A, AB, B, BC, C, D, F. The screenshot below shows the UW-Madison grading scheme that contains the valid instructor assigned grades.
You may also create your own grading scheme as long as it uses valid instructor assigned grades. Instructions on creating grading schemes can be found here: How do I create a grading scheme for a course?.
By default the Canvas Gradebook does not display students final grades.
The total column in Canvas Grades is the current or working grade. It is not the final grade.
NOTE: Students do not see their final grades by default in courses with ungraded assignments
Students default view is their current or working grade which disregards ungraded items. To see their final grade in a course with ungraded items, students should check Calculate based only on graded assignments as described under the View Current and Total Grades" section of this document: How do I view my grades in a current course?. If the instructor manually changes all ungraded items to zeros, the current grade will be identical to the final grade. For more information on calculating final grades see Canvas - Calculating Final Grades.
Recommendation: Make sure you change ungraded assignments to zero as you teach your course and assignment deadlines have passed so students have an accurate default view of their grade. If it is the end of the semester you should still change ungraded assignments to 0 (zero) before uploading the Faculty Center file into the Grade Prep tool. You may hear from students who thought they had a higher grade because their default view wasn't taking the ungraded assigments into consideration. See more information below on how to change ungraded items to 0.
To see the final grade, an instructor should do one of the following procedures:
Graded, muted assignments are used in the calculation of students total grades in the instructor's view of the gradebook. If your assignments are muted, the Grade Prep Tool will treat them as 0s and adjust every students grade accordingly. From students point-of-view their current total grade does not include a muted assignment. If you use the Faculty Center Grade Prep tool while an assignment is muted, you run the risk of submitting a final grade that is not the same as the total grade students see in Canvas.
Recommendation: Make sure to unmute assignments before uploading the Faculty Center file into the Grade Prep tool.
For instructions on exporting grades from Faculty Center, please see the Office of the Registrar's Quick Tips PDF. The tutorial starts on the second page under "Exporting and Importing a Grade Roster" Follow instructions under the header Exporting & Entering Grades in Excel".
After exporting the faculty center grade roster file, return to Canvas.
Note: If you encounter any issues with Faculty Center, please contact the Office of the Registrar at: firstname.lastname@example.org, or 608-262-4859.
After you have the newly updated grade file from the Faculty Center Grade Prep tool, return to Faculty Center to import your file.
Once you have downloaded the grades file from Canvas, continue with the tutorial found in the Office of the Registrar's Quick Tips PDF. Specifically, continue with Step 18 under "Importing Your Grades from the Grade Roster Export Excel File"
Now that your Canvas course is concluded, it's recommended that you do the following: