Canvas - Faculty Center Grade Prep Tool and Final Grade Preparation

This document provides instructions on how to transfer final grades from Canvas to the Faculty Center.

Overview

To transfer grades from Canvas to Faculty Center, go through the following processes below.

Before You Start

As a reminder, please only use browsers supported by Canvas. See: Which browsers does Canvas support?.

The Faculty Center Grade Prep tool is designed to help instructors submit final grades for high-enrollment courses with many diverse grades assigned to students. If you have a small course and/or you do not have many different grades assigned to students, we recommend that you manually enter grades into Faculty Center. For more information on manually entering your grades see: Grading Instructions.

Note that the tool has been designed to help transfer final grades only. It is not intended to transfer midpoint grades or other partial grades to the Faculty Center.

Step 1: Enable Grading Scheme in Canvas

Use Valid Instructor Assigned Grades (A, AB, B, BC, C, D, F) as defined by the Office of the Registrar. For more information on Valid Instructor Assigned Grades, see https://registrar.wisc.edu/valid_instructor_assigned_grades.htm.

You can control how grades are displayed by setting up a Grading Scheme. For instructions on how to set up a grading scheme in your course, see How do I enable a grading scheme for a course?.

The default grading scheme is not currently set to the valid instructor assigned grades. When following the tutorial above, select the grading scheme using “A, AB, B, BC, C, D, F”. The screenshot below shows the “UW-Madison” grading scheme that contains the valid instructor assigned grades.

You may also create your own grading scheme as long as it uses valid instructor assigned grades. Instructions on creating grading schemes can be found here: How do I create a grading scheme for a course?.

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Step 2: Verify Students’ Final Grades in Canvas

By default the Canvas Gradebook does not display students’ final grades.

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The total column in Canvas Grades is the current or working grade. It is not the final grade.

NOTE: Students do not see their final grades by default in courses with ungraded assignments

Students default view is their current or working grade which disregards ungraded items. To see their final grade in a course with ungraded items, students should check “Calculate based only on graded assignments” as described under the “View Current and Total Grades” section of this document: How do I view my grades in a current course?. If the instructor manually changes all ungraded items to zeros, the current grade will be identical to the final grade. For more information on calculating final grades see Canvas - Calculating Final Grades.

Recommendation: Make sure you change ungraded assignments to zero as you teach your course and assignment deadlines have passed so students have an accurate default view of their grade. If it is the end of the semester you should still change ungraded assignments to 0 (zero) before uploading the Faculty Center file into the Grade Prep tool. You may hear from students who thought they had a higher grade because their default view wasn't taking the ungraded assigments into consideration. See more information below on how to change ungraded items to 0.

To see the final grade, an instructor should do one of the following procedures:

Step 3: Faculty Center Export

For instructions on exporting grades from Faculty Center, please see the Office of the Registrar’s Quick Tips PDF. The tutorial starts on the second page under “Exporting and Importing a Grade Roster”. Follow instructions under the header “Exporting & Entering Grades in Excel”.

After exporting the faculty center grade roster file, return to Canvas.

Step 4: Faculty Center Grade Prep Tool (in Canvas)

  1. Return to your Canvas course.
  2. In Course Navigation, click the Grades link.
  3. Click the Faculty Center Grade Prep button.

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  4. Click the Browse button.

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  5. Use your computer’s file browser to select the file you just downloaded from Faculty Center.
  6. Click the Process File button.
  7. Depending on the size of your course, it may take some time to process the file. You should see screenshot while you wait.
  8. The tool should inform you of any issues you need to address in the Results, Warnings, and Errors sections.

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  9. Scroll to the bottom of the page. Click the Download button to download the file you can upload into Faculty Center. Be sure to open and review the file before submitting to Faculty Center.

After you have the newly updated grade file from the Faculty Center Grade Prep tool, return to Faculty Center to import your file.

Step 5: Faculty Center Import

Once you have downloaded the grades file from Canvas, continue with the tutorial found in the Office of the Registrar’s Quick Tips PDF. Specifically, continue with Step 18 under “Importing Your Grades from the Grade Roster Export Excel File”.


Final housekeeping items

Now that your Canvas course is concluded, it's recommended that you do the following:

See Also: