HS-IRBs News January 2017

Health Sciences and Minimal Risk IRBs, IRB News / Volume 9, Number 1, January 2017

Upcoming Beginners Workshop

The Health Sciences IRBs for Beginners Workshop provides training on the HS IRB's processes, regulatory approval process, resources, and ARROW online application system. The two-hour workshop is held several times each year in the HSLC computer lab (room 2121), and is meant for individuals new to the HS IRBs processes or for those looking for help on how to effectively submit an IRB application. The workshop consists of two sections meant to provide the regulatory framework and technical skills to submit an application. Upcoming dates and registration links, when available, can be found below.

Reminder: Upcoming Changes to Informed Consent Document Stamp

After the February 11 update to ARROW, the IRB approval stamp for consent forms, information sheets, and assent forms will no longer include an expiration date or the UW's federalwide (FWA) number. Consent and assent documents will no longer expire and, following a transition period, study teams will no longer need to request reapproval of their consent documents at continuing review. Additional guidance is available here

For any questions or concerns about this change to the approval stamp, please contact Peter Johnson in the Office of Research Policy at 608-890-1241 or peter.johnson3@wisc.edu.

Improving IRB Processes for Researchers

As part of an ongoing effort to improve informed consent-related guidance for the UW research community, the HS IRBs Informed Consent Working Group has developed new templates to help research teams create informed consent documents.

We are seeking volunteers to try out these new consent form templates before we roll them out to the wider research community. We are excited for the templates to be used, and we hope they will bring more clarity to the consent form preparation process. The templates would be usable in any UW investigator-initiated study.

If you are interested in trying out the new templates and providing us with feedback after doing so, please email ICWGquestions@medicine.wisc.edu. If you have any questions, please contact that same email address.

Routine FDA Audit for HS-IRBs Office

In December, the HS-IRBs underwent a routine FDA audit. These inspections typically occur every five years, and the last inspection occurred in 2011. The FDA inspector reviewed policies, guidance, procedures, and IRB records. Overall, the audit was a success, with the FDA making only a few recommendations for improvements. These changes have started to be implemented, and any impacts to study teams will be announced in future newsletters.

AAHRPP Reaccreditation

The UW-Madison Human Research Protection Program (HRPP), which includes the HS IRBs Office, had its 3rd re-accreditation visit from the Association for the Accreditation of Human Research Protection Programs (AAHRPP) in August 2016.  The site visit included interviews with researchers, IRB members, and administrators across campus. In December, AAHRPP awarded our  HRPP program full accreditation for five years until December 2020. The final report highlighted the strong leadership provided by senior leaders on campus, the Office of Research Policy's role in promoting consistency and compliance, and the benefits of the substantive and informative pre-review process.  Thank you once more to all those involved in this process!

Questions? We're Here to Help!

Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.