HS-IRBs News February 2017
Health Sciences and Minimal Risk IRBs, IRB News / Volume 9, Number 2, February 2017
Upcoming Beginners WorkshopThe Health Sciences IRBs for Beginners Workshop provides training on the HS IRB's processes, regulatory approval process, resources, and ARROW online application system. The two-hour workshop is held several times each year in the HSLC computer lab (room 2121), and is meant for individuals new to the HS IRBs processes or for those looking for help on how to effectively submit an IRB application. The workshop consists of two sections meant to provide the regulatory framework and technical skills to submit an application. Upcoming dates and registration links, when available, can be found below.
- Thursday, March 16th - 2PM to 4PM, HSLC 2121 - Registration available here.
HS IRBs Office Staff UpdatesThe HS-IRBs Office is pleased to welcome Elizabeth Jach to our office as the new IRB Facilitator. Elizabeth previously held a position with the University of Iowa's IRB, and she will join Carol, Brandy, and Mike on the Reliance Team. We're excited for Elizabeth to join us!
Improving IRB Processes for ResearchersAs part of our continuing series on how the HS IRBs Office is working to improve IRB processes for researchers, we want to highlight a new technical feature in ARROW - hyperlinked staff names. When study teams have questions about a submission under review, we encourage study teams to contact the staff reviewer assigned to that submission. He or she will be best able to answer questions regarding that application. ARROW now not only displays staff reviewers' names, but clicking on the names will take you directly to their contact information. This change should make it easier for researchers to contact their assigned staff reviewer with questions throughout the review process.
ARROW UpdatesIn partnership with our colleagues in the Vice Chancellor for Research and Graduate Education's IT area, the HS IRBs Office is continually making improvements to ARROW to make the IRB review process easier for study teams. Planned improvements for the March update include:
- Improvements to the Change of Protocol Workspace: When study teams wish to change something within their IRB application, they complete a change form and then modify the application. This currently requires study teams to navigate between two different workspaces: one for the change of protocol and another for the modified application. Navigating between these workspaces can be challenging, so to address this, the modified application workspace will be eliminated. Study teams will still need to complete the change form and revise the modified application, but will no longer need to navigate to another workspace to do this. This also means that reviewer notes for the change form and modified application will be displayed in one place rather than two. The HS IRBs office is currently updating its instructions for completing changes of protocol to reflect this change, and the revised help documents will be provided in the March newsletter.
- Revisions to the Reportable Event Form: To better collect the information needed by the IRB and auditors to review reportable events, the reportable event form will be significantly revised. Questions not helpful for the review are being removed, while others are being added to limit the amount of additional information that currently needs to be collected during pre-review.
Seeking Pilot Participants to Test New Informed Consent TemplatesThe HS IRBs Informed Consent Working Group has developed new templates to help research teams create informed consent documents. We are seeking volunteers to try out these new consent form templates before we roll them out to the wider research community. We are excited for the templates to be used, and we hope they will bring more clarity to the consent form preparation process. The templates would be usable in any UW investigator-initiated study. If you are interested in trying out the new templates and providing us with feedback after doing so, please email ICWGquestions@medicine.wisc.edu. If you have any questions, please contact that same email address.
Questions? We're Here to Help!
Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.
- Urgent issues (e.g., subject safety concerns), please call our main line (608-263-2362) and ask to speak with the staff reviewer on call for the day. Please do NOT use email for these kinds of questions.
- General IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call or email email@example.com. These are the quickest ways to get help with general questions.
- Specific questions regarding the status of your review and/or reviewer notes, please contact the staff reviewer assigned to your application.
- Help with single IRB review and reliance questions, email irbreliance.wisc.edu.
- Assistance with ARROW or technical questions, email firstname.lastname@example.org.
- Newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing email@example.com.
- WIRB updates, please sign up for the WIRB listsserv by emailing firstname.lastname@example.org with a request to be put on the list.
- Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
- Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.