Employee personal information as it is recorded in the HRS system can be verified online at my.wisc.edu in the Personal Information app. Changes to your address, phone, release home address release information, emergency contacts, marital status and coordination of benefits can be made through the Personal Information app in https://my.wisc.edu/. As part of this module you may also create a preferred name.
- Locating the Personal Information Module
- Personal Information Module Display
- Updating Personal Information
- Updating Preferred Name
- Updating Last Name
Locating the Personal Information Module
If you do not see the Personal Information app on your homepage, search for "Personal Information". From the results page, you can either launch the app or "add to home" for easier access in the future.
Personal Module Display
Updating Personal Information
Click the "Update my Personal Information..." link near the bottom of the app. This will take you to HRS Self Service and you can then update your address, phone, release home address release information, emergency contacts, marital status and coordination of benefit.
To change your campus business email, click the "Change" link located after your email address. It may take up to two hours for that to be reflected in the HRS system. It will be reflected in the campus directory the next day.
To change your business/office address contact your Payroll office directly.
Updating Preferred Name
Before you enter a preferred name please read this note first: Your
primary/legal name may still appear alongside your preferred name in
some places. If you have any concern about your primary/legal name
appearing, please contact PreferredName@studentlife.wisc.edu before entering a preferred name. Please also visit the Preferred Name FAQ site for the most up to date information about the use of preferred name.
Click the "Change" link in order to enter or update your preferred first or middle name, or to modify the capitalization, spacing, or punctuation of your last name. If you already have a preferred name and wish to delete it, click on the "Delete" link. You will see a change pending message and once it is complete your preferred name will show (not set).
Please note that the following restrictions apply if updating your middle or last name:
- To change your middle or last name, you must supply a preferred first name. This can be your legal first name.
- When updating your last name, only changes to the capitalization, spacing (adding or removing spaces), apostrophes (adding or removing) and hyphens are allowed. Any other changes will result in an error message being displayed.
A "change pending" message will appear on the screen until it has been
completed. It may take up to 2 hours for your preferred name to appear
in the Student Center and My UW and up to 48 hours for your preferred
name to appear in the White Pages (campus directory).
For additional information see FAQ's at http://registrar.wisc.edu/preferred_name.htm.
Updating Last Name
Students may update their last name as part of Preferred Name process, but may only change capitalization, spacing, apostrophes and hyphens.