Office 365 (Outlook on the web | Outlook 2016 for Windows/MacOS) - Moving events between calendars

This document will provide instructions on how to move calendar events within Outlook on the web, Outlook 2016 for Windows, and Outlook 2016 for MacOS. There are multiple ways, but detailed below are the most efficient methods per client.

Note: Never move meetings between calendars. This is because moving a meeting from one calendar to another might trigger discrepancies between your instance of the meeting and the information that the meeting organizer or other attendees have. In such a scenario you might miss important updates sent by the meeting organizer.

Note: You must have the appropriate permissions (Editor or above) to the source and destination calendars for this process to be successful.


Important: Outlook on the web only allows you to move single events at a time. If you have access to a desktop version of Outlook and have many events you need moved, it is recommended that you use a desktop client.

  1. Select the Calendar icon from the app launcher near the top-left corner of the screen.

    Calendar view

  2. Under Your calendars in the left pane, select the calendar that contains the event you would like to move.
  3. Find the event that you would like to move, and double-click it. Or, click the event once to bring up a preview, and click Edit from the preview.
  4. This will bring up the event details window. Click the drop-down menu underneath 'Save to calendar', and select the calendar that you want to move the event to. There will be a check next to the calendar that the event is currently within.

    Save event to different calendar

  5. In the same window, click Save. The event will automatically be moved to the new calendar that you selected.
  1. Select the Calendar icon in the navigation bar near the bottom of the screen.

    Calendar navigation icon

  2. Click the View tab on the top ribbon. In the 'Current View' group, click Change View. In the menu that appears, click List.

    Change calendar view

  3. Your calendar is now in list view. In this view, all events on your calendar will be listed. Select the desired event(s) and either drag the events to the destination calendar or use the copy/paste commands to perform the action.
  1. Select the Calendar icon in the navigation bar near the bottom of the screen.

    Calendar view

  2. Click the Organize tab on the top ribbon. On this tab, click List.

    List view

  3. Your calendar is now in list view. In this view, all events in your selected time period (Day, Week, Month) will be listed. Select the desired event(s) and drag the events to the destination calendar.



Keywords:microsoft ms office365 o365 outlook ol win 10 7 vista xp macintosh apple move recreate copy meetings many events transfer   Doc ID:71783
Owner:Ara M.Group:Office 365
Created:2017-03-16 12:06 CDTUpdated:2017-06-08 13:23 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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