My UW External Requisition Generator - Funding and edit check error messages

This document provides information about several funding editing error messages that can be generated by the requisition generator application.


Invalid Chart Field ACCOUNT Value (xxxx)

The account code you have entered is invalid or you have entered a legacy class code. You must enter a valid 4 digit SFS account code as part of the funding string. See Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

ACCOUNT Value Error


Invalid Chart Field DEPTID Value (xxxxxx)

The Department ID you entered does not exist, or you entered the legacy UDDS which begins with an “A” instead of your SFS Department ID. You must enter a valid UW-Madison Department ID as part of the funding string. See Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance. If you are trying to use a UW Extension, UW System, or UW Colleges Department ID, it will not validate. In this case, to continue you will have to leave the funding blank and print the requisition without funding and write in the correct values by hand.

DEPTID Value Error


Invalid Chart Field FUND_CODE Value (xxx)

You must enter a valid 3 digit fund number as part of the funding string. Check the fund entered to verify that it is correct. See Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

FUND_CODE Value Error


Invalid Chart Field PROGRAM_CODE Value (x)

You must enter a valid Program code as part of the funding string. Check the 1 digit Program Code to verify that it is correct. See Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

PROGRAM_CODE Value Error


Field Error: Invalid fiscal year

The fiscal year must be entered in the format “YYYY” with four numerical digits. Though they are commonly abbreviated as FY8 or FY14 for fiscal year 2014, 14 is not a valid fiscal year. It must be entered as 2014. Only the current fiscal year may be entered, except starting in April when the next fiscal year is available for early transaction processing. April, May, and June will be the only months where the current and next fiscal year will be valid values. Any other fiscal year values entered will cause an error.

Invalid fiscal year


Field Error: Fiscal year must be numeric

If the fiscal year is left blank or you don’t enter a numeric value (e.g. FY14 instead of 2014), you will encounter this message. The 4 digit fiscal year must be entered as a number to proceed.

Fiscal year must be numeric


Accounting date outside of project begin and end dates.

This error can occur when spending is not allowed on this project for the date entered on the requisition. Basically, the requisition date does not fall within the specified dates of spending for the grant. If you are trying to process a Continuing Order Requisition (COR), especially for the following fiscal year, be sure that the date on the requisition is actually today`s date and that your funding is valid for the fiscal year being used on the requisition. You may not yet be authorized to spend from this project. Verify that the Project ID you are entering is correct. Contact your Dean’s or Director’s office to determine what Project ID should be used or contact Research and Sponsored Programs (RSP) for further assistance with Project ID issues at 262-3822.

Accounting date Error


Project status is A, C, H or J

This error will occur if the project ID has closed or ended and is not available to create encumbrances against. Verify that the Project ID you are entering is correct. Contact your Dean`s or Director`s office to determine what Project ID should be used or contact Research and Sponsored Programs (RSP) for further assistance with Project ID issues at 262-3822.

Project status Error


Combo error for fields FUND_CODE/ PROJECT_ID in group FNDPRJ_NEW.

This error can occur if the project ID you are using does not exist yet in the system or has been entered incorrectly. It can also occur if the combination of fund and projectID are invalid. Contact your Dean`s or Director`s office to determine what Project ID should be used or contact Research and Sponsored Programs (RSP) at 262-3822 for further assistance with Project ID issues.

FUND_CODE/ PROJECT_ID Error


Combo error for fields PROJECT_ID/ DEPTID in group PRJ_DEPT

This error can occur if the combination of the Department ID, fund, and Project ID you are attempting to use is not allowed to be used together. Basically the Department ID you are trying to use is not allowed to encumber funds against the type of fund you are trying to use associated with the project ID that was entered. First verify that you have entered the Department ID, fund, and Project ID correctly. If you are still having difficulty, contact your Dean or Director`s office to determine what Program codes are allowable with that Project ID or contact Research and Sponsored Programs (RSP) at 262-3822 for further assistance with Project ID issues.

PROJECT_ID/ DEPTID Error


Project is inactive

The Project ID you are attempting to use is not currently active. Contact your Dean or Director`s office to determine what Project ID should be used or contact Research and Sponsored Programs (RSP) at 262-3822 for further assistance with Project ID issues.

Project is inactive Error


This project is only open for adjusting entries. Please use another project.

This error will occur if the project ID has closed or ended and is not available to create encumbrances against. Verify that the Project ID you are entering is correct. Contact your Dean`s or Director`s office to determine what Project ID should be used or contact Research and Sponsored Programs (RSP) for further assistance with Project ID issues at 262-3822.

This project is only open for adjusting entries Error


Combo error for fields ACCOUNT/ FUND_CODE in group FNDMAJCLAS

This error generally means that the combination of values for the account and fund fields are invalid. This error will also occur if the account or fund field is blank. Contact your Dean`s or Director`s office to determine what coding should be used. Refer to Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html for assistance or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services for further assistance.

ACCOUNT/ FUND_CODE Error


Combo error for fields DEPTID/ FUND_CODE/ PROGRAM_CODE in group ORGEDIT

There are two possible causes for this error:

Invalid Combination

This error is encountered whenever any combination of the SFS DeptID, Fund or Program is invalid. In the example below, the one digit SFS Program Code entered is not allowable for use by your department. Only certain Program Codes can be used by certain Departments. Contact your Dean’s or Director’s office to determine what Programs are valid for your Department ID.

DEPTID/ FUND_CODE/ PROGRAM_CODE Error

Blank Field

This error will also occur if the deptID or program field is blank, as shown below. Contact your Dean`s or Director`s office to determine what coding should be used.

DEPTID/ FUND_CODE/ PROGRAM_CODE Error

For further assistance, see Accounting Services Coding Information at http://www.bussvc.wisc.edu/acct/coding.html or contact Veronica Olson at 262-9460 or volson@bussvc.wisc.edu or Al Wang at 262-8729 or awang@bussvc.wisc.edu in Accounting Services.


Other Error Messages

Other error messages can be generated by the system but are generally self-explanatory. These include:

  • Field Error: Amount must be numeric
  • Field Error: Amount cannot be negative.

More information

See All Requisition Generator Documents in the Knowledge Base.

See Also:




Keywords:mum myuw combo errors chart account not valid deptid dept_id fund program invalid fiscal year fields numeric must be end dates outside project id project_id program_code fund_code orgedit fndprj_new prj_dept value msn(e01) msn(e04) fund/projectid msn(e03) msn(52) funding string inactive missing required code amount negative cannot   Doc ID:7184
Owner:Leah S.Group:My UW-Madison Portal
Created:2008-03-06 19:00 CDTUpdated:2013-10-22 10:07 CDT
Sites:DoIT Help Desk, My UW-Madison Portal
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