Office 365 (Outlook on the web | Outlook 2016 for Windows/MacOS) - Import/Export a calendar

This document will provide instructions on how to import and export a calendar in Outlook on the web, Outlook 2016 for Windows, and Outlook 2016 for MacOS.


Important: If you want the data to be imported into a calendar other than what you currently have, you will need to create a new calendar first prior to starting these steps.

Importing a calendar:

  1. Select the Calendar icon from the app launcher near the top-left corner of the screen.

    Calendar icon

  2. On the top menu bar, click Add calendar > From file.

    Add calendar from file

  3. On the new window that appears, click Browse. Locate your ICS file that you want to import, and click Open.

    Browse to ICS file

  4. Under the 'Calendar:' heading, use the drop-down menu to select which calendar you want to import the events into. Click Save to import the calendar.

Exporting a calendar:

At this time, this action can only be performed using one of the Outlook desktop clients.

Importing a calendar:

  1. On the top ribbon, click File > Open & Export.

    File

  2. From the 'Open' menu, click Import/Export.

    Import/export

  3. This will open the "Import and Export Wizard" window. Under the 'Choose an action to perform:' heading, highlight Import an iCalendar (.ics) or vCalendar file (.vcs) and click Next >.

    Import a calendar

  4. Locate your ICS file that you want to import, and click Open. You will then be given an option to open as a new calendar or to import into your existing calendar.

Exporting a calendar:

  1. On the top ribbon, click File > Open & Export.

    File

  2. From the 'Open' menu, click Import/Export.

    Import/export

  3. This will open the "Import and Export Wizard" window. Under the 'Choose an action to perform:' heading, highlight Export to a file and click Next >.

    Export to a file

  4. On the next screen, under the 'Create a file of type:' heading, select Outlook Data File (.pst) and click Next.
  5. The next screen allows you to select where you are exporting the data from. Highlight Calendar from the list, uncheck the box next to 'Include subfolders,' and click Next.

    Select folder to export from

  6. On the next screen, click Browse to choose where you are saving the file. There are also options for exporting duplicates. When you are ready, click Finish to export the data.

Importing a calendar:

  1. On the top menu bar, click File > Import....

    Import

  2. Choose the file format you want to import from the new window that appears, then click Continue.
  3. Select the data file you want to import, then click Import.

Exporting a calendar:

  1. On the top menu bar, click File > Export....

    Export

  2. To export just calendar data, uncheck the boxes next to all categories besides 'Calendar'.

    Choose data to export

  3. Click Continue to browse for a location to save the file. Click Save to export the data.



Keywords:microsoft ms office365 o365 schedule calendars load reload data ics pst html internet web file   Doc ID:72857
Owner:Ara M.Group:Office 365
Created:2017-04-25 09:55 CDTUpdated:2017-06-08 13:23 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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