Office 365 (Outlook on the web | Outlook 2016 for Windows/MacOS) - Add an email signature

This document will provide instructions on how to add an email signature in Outlook on the web, Outlook 2016 for Windows, and Outlook 2016 for MacOS.


  1. Click the Gear icon on the top menu bar near the top-right of the screen. In the pane that opens, click Mail underneath 'Your app settings'.

    Mail settings

  2. This will open a new set of options in the left-hand pane. Click Mail > Layout > Email signature.

    Email signature settings

  3. A new window will appear allowing you to compose and format your desired signature. There are also options for automatically adding your signature to new messages, replies, or forwards. When you're ready, click Save to save your signature.

    Add signature

    If you decide not to include the signature by default to every message you send, you will have the option to include a signature prior to sending any message.

  1. On the top ribbon, click File > Options.

    File

  2. In the 'Outlook Options' window that appears, click Mail from the left-hand menu. Under the 'Compose messages' heading, click the Signatures... button.

    Mail settings

  3. A new window will appear allowing you to compose and format your desired signature. There are also options for automatically adding your signature to new messages, replies, or forwards. When you're ready, click OK to save your signature.

    Add signature

    If you decide not to include the signature by default to every message you send, you will have the option to include a signature prior to sending any message.

  1. On the Apple menu bar, click Outlook > Preferences....

    Preferences

  2. In the 'Outlook Preferences' window that appears, click the Signatures icon.

    Outlook Preferences

  3. A new window will appear allowing you to compose and format your desired signature. There are also options for automatically adding your signature to new messages, replies, or forwards.

    Add signature

    If you decide not to include the signature by default to every message you send, you will have the option to include a signature prior to sending any message.




Keywords:microsoft ms office365 o365 create new signature add signature to message esignature sign   Doc ID:73045
Owner:Ara M.Group:Office 365
Created:2017-05-01 13:58 CDTUpdated:2017-06-08 13:23 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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