Office 365 (Outlook on the web | Outlook for Windows/MacOS) - Add an email signature

This document will provide instructions on how to add an email signature in Outlook on the web, Outlook for Windows and MacOS.


Note: You can have only create on signature when using Outlook on the web.

  1. Click the Gear icon on the top menu bar near the top-right of the screen. In the pane that opens, click View all Outlook settings.
  2. This will open a new set of options in the middle of the screen. Click Mail > Compose and reply.
  3. Under "Email signature" there will be a text area where you can type your email signature.

    If you decide not to include the signature by default to every message you send, you will have the option to include a signature prior to sending any message. These options can be found directly beneath the text area.

  4. Click Save on the top right hand corner
  1. On the top ribbon, click File > Options.

    File

  2. In the 'Outlook Options' window that appears, click Mail from the left-hand menu. Under the 'Compose messages' heading, click the Signatures... button.

    Mail settings

  3. A new window will appear allowing you to compose and format your desired signature. There are also options for automatically adding your signature to new messages, replies, or forwards. When you're ready, click OK to save your signature.

    Add signature

    If you decide not to include the signature by default to every message you send, you will have the option to include a signature prior to sending any message.

  1. On the Apple menu bar, click Outlook > Preferences....

    Preferences

  2. In the 'Outlook Preferences' window that appears, click the Signatures icon.

    Outlook Preferences

  3. A new window will appear allowing you to compose and format your desired signature. There are also options for automatically adding your signature to new messages, replies, or forwards.

    Add signature

    If you decide not to include the signature by default to every message you send, you will have the option to include a signature prior to sending any message.




Keywords:microsoft ms office365 o365 create new signature add signature to message esignature sign   Doc ID:73045
Owner:Ara M.Group:Office 365
Created:2017-05-01 13:58 CDTUpdated:2019-08-07 09:01 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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