Office 365 (Outlook on the web | Outlook 2016 for Windows/MacOS) - Using Inbox Rules

This document will provide instructions on how to use Inbox Rules to direct email flow in Outlook on the web, Outlook 2016 for Windows, and Outlook 2016 for MacOS.

For example, you can create a rule to automatically move all mail sent to a group you're a member of to a specific folder.

Important:

  • For the best consistency, it is highly recommended that you manage Inbox Rules via Outlook on the web. In addition, when you setup a rule in Outlook on the web, the rule will be applied regardless of the client you are using.
  • Inbox rules are run from top to bottom in the order in which they appear in the Rules window. To change the order of rules, click the rule you want to move, and then click the up or down arrow to move the rule to the position you want in the list.
  • There is no limit to the number of individual Inbox rules that a user can create on their account, but there is a hidden limit to the total amount of space all of a user's Inbox rules can take up on that user's account. When a user approaches that limit while trying to create a new Inbox rule, their client will generate an error message stating there is insufficient space to store all of the rules. If this occurs for you, you will need to delete some of your rules before you can continue.

Manage your rules

See Also:




Keywords:microsoft ms office365 o365 rule filter folder route direct move condition permission contains message mail attachment sort   Doc ID:73341
Owner:Ara M.Group:Office 365
Created:2017-05-17 10:16 CSTUpdated:2018-10-22 08:13 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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