University Committee Meeting Minutes 2017-05-15
University Committee Meeting Minutes
Minutes approved 5/22/2017Approved minutes for May 15, 2017
UC members present: Amasino (left 2:22), Bowers,
Broman, Litovsky (left 3:00), Wanner, Wendt (chair)
Others present: S. Smith, S. Ventura, J.
Richard, M. Chandler, M. Felber, C. Springer, H. Daniels, J. Greenberg
Chair Amy Wendt called her
penultimate UC meeting to order at 1:00 p.m. and read a statement from interim
CIO Mike Lehman regarding commissioning of an external review of potential
security vulnerabilities. Lehman would like UC endorsement of hiring an
external vendor to conduct this review. No sensitive data would be retained as
part of this review. Discussion focused on potential privacy risks of this
survey. UC understands need for assessment and is generally supportive, but wants
independent input to get a better sense of risks, process, and plans for
notification and consent prior to voting on endorsement.
Tom Broman moved to convene
in closed session pursuant to Wis. Stats. 19.85(1)(c) and (f) to discuss
personnel matters. The motion was seconded and passed at 1:14 p.m. The UC
discussed a grievance. Anja Wanner moved to reconvene in open session. The motion
was seconded and approved at 1:43 p.m.
Provost Sarah Mangelsdorf
asked about the IT issue raised during announcements and discussed the matter
with the UC. The UC asked Mangelsdorf about library consolidation and related
activities. Substantial discussion followed, centered primarily on the need for
greater and clearer communication about what is currently underway and what is
being considered for the future and the need for clearer distinction between
long-term master plans and imminent reorganization. UC emphasized need to make
sure that groups other than primary users are consulted. Mangelsdorf will
follow up with Van Gemert about gaps in information and communication on plans.
Vice Chancellor for Research
and Graduate Education Marsha Mailick provided a preview of her upcoming report
to the WARF board on the successes and impacts of UW2020, which has just
finished its first year. Associate Vice Chancellor Jan Greenberg directed the
UC to https://research.wisc.edu/uw-madison-irb-survey-results-report/ and discussed what is found there: executive
summary with link to full IRB survey report, members of the working group, changes
to ARROW, and a schedule for other planned changes. This information will be
shared with everyone who was invited to participate in the survey. Greenberg
also shared a draft SOW for the working group, which will start work in June. Much
discussion followed, about how best to communicate changes, benchmarking, and
funding of IRBs. Wendt reminded Mailick that the FPP Chapter 6 Research,
Safety, and Compliance committee is currently resting, with the intent to rolls
(some of) its functions into the URC once the latter had gotten established,
and asked her for her thoughts. Mailick will raise this with the working group
and agrees that some feedback mechanism is needed. Some functions may be more
appropriately broken into different groups (perhaps including a new compliance
advisory committee).
Vice Chancellor for
University Relations Charlie Hoslet, leaving state budget updates at this point
to the chancellor and PROFS, provided an update on the federal budget. There
will be a teleconference briefing soon with Director of Federal Relations
Michael Lenn and Assistant Vice Chancellor for Government and Corporate Affairs
Ben Miller. On a related note, campus will be joining with the Madison Chamber
of Commerce and others for “Meet Madison” day in DC on June 7. Hoslet also
provided an update on Project 72, which in its first phase placed billboards in
66 counties showing campus impact in those places and earned a good deal of
media attention. Project 72 2.0 will kick off this fall and is more of a “thank
you” campaign, thanking counties for their contributions to the UW. Last year,
we got 67M impressions through this campaign (paid and earned) and Hoslet
attributes some of the success of this state budget to the campaign. Hoslet
informed the UC that a new public art event – Bucky on Parade – will soon be
announced. Modeled on the Cows on Parade effort, 100 differently designed
Buckys will be placed around the Madison area and eventually auctioned to
benefit the Carbone Cancer Center. Hoslet also reminded the UC about the
American Family partnership, which in 2015 formalized a long history of
interactions into a 10-year, $40M agreement. A number of cross-organizational
teams work on marketing and brand alignment (Am Fam gate at Camp Randall,
pillars at Kohl center, official insurance for alums, partnership with J school
class), community relations (WSB chair, chancellor’s scholars, L&S research,
Earth day, etc.), talent management (nearly 100 alums hired since partnership
started, more than 500 alums employed, alum events, professional dev programs
at Fluno and customized there, career fairs, mock interviews, etc.), and
business exploration (internet of things lab development, research projects on
big data, etc.). Relatedly, the second year of the Am Fam golf championship will
be part of the senior tour. Last year saw over 60K spectators and this year
will expand with UW sponsoring a pavilion near the 18th hole with research
info, Babcock ice cream, turf grass, and virtual reality tours.
Chancellor Rebecca Blank,
fresh from serving ice cream, recapped the commencement weekend and last week’s
ceremony for Vilas Professorship awards. For the coming week, in addition to
the ice cream social, includes WARF Board, WSB dean farewell, and in lieu of
her Executive Committee having their usual meeting, they will take the Native
American landmark tour. Shared governance groups will soon receive a letter
asking for nominees to a student advisory committee, preferably people with
experience in student affairs. The new Title IX director will start soon and
the chancellor has several meetings coming up with companies where we have alum
employees and research partnerships. Wendt asked Blank about progress on the
state budget and the UW partnership with local schools and Litovsky asked about
student government. Much discussion followed on all three topics.
The UC discussed possible
revisions to hostile and intimidating behavior policies with Vice Provost for
Faculty and Staff Michael Bernard-Donals. Primary concern is connection between
the formal and informal processes and how discipline fits with the policies.
Bernard-Donals suggested that the HR processes (including letters of
expectation) may be a way to appropriately connect and coordinate. All present
agree that the policy was needed and is working, but that there are areas for
improvement. Bernard-Donals happy to work with UC on adjusting the policy. He
also informed the UC that two training curricula are being developed, one for HIB
liaisons and a larger workshop-based training to be piloted in the fall for
campus at large to help people understand scenarios and what to do.
Professors Greg Nellis and
Sue Babcock from the College of Engineering APC discussed dual roles with the
UC. The COE APC wants to understand dual role rules and figure out if there are
ways to meet needs in the College. Following ample discussion, primarily about
the distinction between faculty and academic staff, the UC agreed to include a
blanket waiver for 9-month instructors who would benefit from research in the
summer to the other blanket waivers currently being considered. Connections to
(and expectations of) the TTC work currently under way were also discussed at
length. Noting severe weather on the way, Wendt adjourned the meeting at 3:42
p.m.