Office 365 - Make a Group Hidden within Global Address List (GAL) or make Members Hidden from non-members

By default, when a Microsoft Group is created, the Group and its members are visible within Global Address List (GAL). This means that anyone within UW-Madison's implementation of Office 365 will be able to search for and see the members of any Group. You now have the ability to control these two features of a Group.

Note: If a Group is hidden in the GAL, the members of the Group will not be visible. You must be the Group owner to make these requests.

What does it mean when a Group is hidden in the GAL?

The group can still receive messages, but users can't search for or browse to the group in Outlook desktop client or Outlook on the web - member list will not be available. For users that are members of the Office 365 Group, the group will still appear in the navigation pane in Outlook desktop client and Outlook on the web. All other parameters of the group can still be managed by the group owner(s).

  •  Hide a Group in the GAL
      1. If the Group already exists, continue to the next step, otherwise create a Group.
      2. Email Office 365 Document and Support Team the following Group information:

        Email address (somename@office365.wisc.edu)

      Important: You will receive a confirmation email after the Group parameter is modified. It may take up to a day for the Group to become hidden in the GAL.

      If you have a Group that is currently hidden and want to make it visible in the GAL, just email our team with the above information.

What does it mean when the members of the Group are hidden?

If a Group is visible in the GAL, any user can search for or browse to the Group via Outlook desktop client or Outlook on the web - but the member list will not be available. Important: This parameter can only be set during the creation of the Group by Office 365 administrators. There is no need to perform this action if the Group is hidden in the GAL.

  •  Hide Group members
    • Important: this setting can only be set at creation of the Group - it cannot be modified after the Group has been created.

      1. Email Office 365 Document and Support Team the following Group information:

        - Owner's email address - Owner's NetID - Name of Group - Email address (some-name@office365.wisc.edu) of Group
        - Description of Group
        - Privacy (public or private) of Group
        - Send all Group conversations and events to member's inboxes (yes or no)

      Important: You will receive a confirmation email after the group has been created.

See Also:




Keywords:microsoft office365 o365 lists distribution contacts collaboration group members calendar email conversation subscribe outlook create outlook web group guest access external public private hidden global address list gal non-members   Doc ID:76510
Owner:Ara M.Group:Office 365
Created:2017-09-13 12:52 CDTUpdated:2017-10-09 07:51 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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