Academic Staff Executive Committee Minutes 11-02-17
Approved 11-9-17
Members Present: Bruno Browning; Aaron Crandall; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Jim Rogers; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Michael Bernard-Donals, Ed Elder, Marty Gustafson
The meeting was called to order at 2:02 p.m.
The minutes of October 26, 2017, were approved as distributed.
General Reports
ASEC Chair Kevin Niemi reported the ASPRO Board met with Ray Cross this week. Kevin received an email from Jim Henderson that requested a member of the UW System Academic Staff Representatives group to give a short presentation at the Board of Regents meeting on November 9.
Kevin reported that UW System has prepared a memo about the pay plan that instructs Chancellors to work with shared governance in the distribution of the pay plan. The Joint Committee on Employment Relations still needs to approve the plan and may not do so until March 2018. UW System shared the proposed structure of the transition committees if the proposal to merge UW-Extension and Colleges into existing 4-year campuses passes the Board of Regents. In regards to performance metrics, Jim Henderson will be using a weighted system for the metrics required of campuses. This is similar to the model used in Tennessee.
Secretary of the Academic Staff Heather Daniels reported that the Ad Hoc Committee on Instructional Titles is nearing the end of its work. They will have recommendations available by the end of November. Laurent Heller has invited ASEC to nominate a member of the Search and Screen Committee for a new position called Associate Vice Chancellor for Finance. ASEC indicated they would be interested in making a nomination.
Heather reported that years of service could be a big issue for academic staff coming from UW-Extension. Right now in ASPP, years of service only includes UW-Madison academic staff service. Years of service is used for layoff and non-renewal notice periods.
Guests: Marty Gustafson and Ed Elder, Co-Chairs, Mentoring Committee
Marty and Ed indicated that they made about 30 matches for this year’s Mentoring Program. This includes mentors having multiple mentees. They changed the kickoff event slightly and gave mentors/mentees time to set goals. They are planning another event in November with someone from the Center for Healthy Minds as a speaker. They plan to have two events in the spring.
They plan to spend this year discussing the mentoring program and possible changes to it going forward. There are now many other mentoring programs on campus, and they are competing for mentors with these programs.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
In regards to implementation of the Hostile and Intimidating Behavior policies, there is one pilot presentation of the campus-wide curriculum scheduled for January. He is working on scheduling two more pilots including one for governance representatives. They have been recruiting trainers and have about 20 of them. There will be a train-the-trainers session in January. The website, which will include a list of liaisons, will be launched this month.
The deadline for the first round of cluster hire proposals is Friday, November 3. Michael thinks he’ll receive over 100 proposals. The proposals will then be sent to the Deans for assessment. Review by the advisory committee will include two stages. There will be 4 subcommittees who will identify the top half of their proposals. A full committee will decide on the top third, leaving the final choice to the Provost and Vice Chancellor for Research and Graduate Education. There will be 3-5 proposals funded this round. The second round will take place in the spring.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) discuss Nomination to Chief Information Officer Search and Screen Committee. (Shapiro). Seconded. Approved.
Motion to Convene in Open Session. (Rogers). Seconded. Approved.
Business
• Nominations
Motion to nominate Rob Kohlhepp, Carrie Nelson, Brenda Spychalla, and Meloney Linder to serve on the Chief Information Officer Search and Screen Committee. (Shapiro). Seconded. Approved.
• Response to VCRGE Proposal for Research Professor Title
Motion to approve the letter to be sent to Marsha Mailick and Nadine Connor in response to the Research Professor Title proposal (Rogers). Seconded. Approved.
• December Assembly Agenda
There are several items on the December agenda. Laurent Heller has asked to give a presentation to the Assembly about his vision for finances at UW-Madison. There will need to be a vote on the Sexual Harassment and Sexual Violence policy. ASEC has to decide how to propose the Assembly deal with the current policy that they approved. The entire policy could be rescinded or the parts of the policy that deal with academic freedom could be left in place. There will also be a vote about a January Assembly meeting.
• November Assembly Agenda
Motion to approve the November Assembly Agenda (Rogers). Seconded. Approved.
Meeting adjourned at 4:41 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff
ASEC Minutes
2:00 – 4:30 p.m. Thursday, November 2, 2017
53 Bascom Hall
2:00 – 4:30 p.m. Thursday, November 2, 2017
53 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Jim Rogers; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Michael Bernard-Donals, Ed Elder, Marty Gustafson
The meeting was called to order at 2:02 p.m.
The minutes of October 26, 2017, were approved as distributed.
General Reports
ASEC Chair Kevin Niemi reported the ASPRO Board met with Ray Cross this week. Kevin received an email from Jim Henderson that requested a member of the UW System Academic Staff Representatives group to give a short presentation at the Board of Regents meeting on November 9.
Kevin reported that UW System has prepared a memo about the pay plan that instructs Chancellors to work with shared governance in the distribution of the pay plan. The Joint Committee on Employment Relations still needs to approve the plan and may not do so until March 2018. UW System shared the proposed structure of the transition committees if the proposal to merge UW-Extension and Colleges into existing 4-year campuses passes the Board of Regents. In regards to performance metrics, Jim Henderson will be using a weighted system for the metrics required of campuses. This is similar to the model used in Tennessee.
Secretary of the Academic Staff Heather Daniels reported that the Ad Hoc Committee on Instructional Titles is nearing the end of its work. They will have recommendations available by the end of November. Laurent Heller has invited ASEC to nominate a member of the Search and Screen Committee for a new position called Associate Vice Chancellor for Finance. ASEC indicated they would be interested in making a nomination.
Heather reported that years of service could be a big issue for academic staff coming from UW-Extension. Right now in ASPP, years of service only includes UW-Madison academic staff service. Years of service is used for layoff and non-renewal notice periods.
Guests: Marty Gustafson and Ed Elder, Co-Chairs, Mentoring Committee
Marty and Ed indicated that they made about 30 matches for this year’s Mentoring Program. This includes mentors having multiple mentees. They changed the kickoff event slightly and gave mentors/mentees time to set goals. They are planning another event in November with someone from the Center for Healthy Minds as a speaker. They plan to have two events in the spring.
They plan to spend this year discussing the mentoring program and possible changes to it going forward. There are now many other mentoring programs on campus, and they are competing for mentors with these programs.
Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
In regards to implementation of the Hostile and Intimidating Behavior policies, there is one pilot presentation of the campus-wide curriculum scheduled for January. He is working on scheduling two more pilots including one for governance representatives. They have been recruiting trainers and have about 20 of them. There will be a train-the-trainers session in January. The website, which will include a list of liaisons, will be launched this month.
The deadline for the first round of cluster hire proposals is Friday, November 3. Michael thinks he’ll receive over 100 proposals. The proposals will then be sent to the Deans for assessment. Review by the advisory committee will include two stages. There will be 4 subcommittees who will identify the top half of their proposals. A full committee will decide on the top third, leaving the final choice to the Provost and Vice Chancellor for Research and Graduate Education. There will be 3-5 proposals funded this round. The second round will take place in the spring.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) discuss Nomination to Chief Information Officer Search and Screen Committee. (Shapiro). Seconded. Approved.
Motion to Convene in Open Session. (Rogers). Seconded. Approved.
Business
• Nominations
Motion to nominate Rob Kohlhepp, Carrie Nelson, Brenda Spychalla, and Meloney Linder to serve on the Chief Information Officer Search and Screen Committee. (Shapiro). Seconded. Approved.
• Response to VCRGE Proposal for Research Professor Title
Motion to approve the letter to be sent to Marsha Mailick and Nadine Connor in response to the Research Professor Title proposal (Rogers). Seconded. Approved.
• December Assembly Agenda
There are several items on the December agenda. Laurent Heller has asked to give a presentation to the Assembly about his vision for finances at UW-Madison. There will need to be a vote on the Sexual Harassment and Sexual Violence policy. ASEC has to decide how to propose the Assembly deal with the current policy that they approved. The entire policy could be rescinded or the parts of the policy that deal with academic freedom could be left in place. There will also be a vote about a January Assembly meeting.
• November Assembly Agenda
Motion to approve the November Assembly Agenda (Rogers). Seconded. Approved.
Meeting adjourned at 4:41 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff