Canvas - Editing the Official Syllabus (Instructor)

The UW-Madison Official Syllabus tool is hosted in AEFIS and available to UW-Madison instructors via Canvas. This document describes how to edit and publish the Official Syllabus. See Canvas - Overview of the Official Syllabus Tool for more information about the purpose of the tool.

Editing the Official Syllabus

To edit the Official Syllabus tool for a course, you must be listed as a course instructor in the Student Information System (SIS). Contact your SIS curricular representative if you are not listed as an instructor and you believe that you should be.

  1. Access your Canvas course.
  2. Click the Syllabus link on the left navigation panel. The Canvas Course Syllabus page will open.
  3. Click the Official Syllabus button. The syllabus page will open, showing the course title and some pre-populated course information.
    If your Canvas course does not have any student enrollments yet, you will see an error message when you attempt to access the Official Syllabus. You will not be able to access or edit the tool until students have enrolled in your course.
  4. Check the status of your Syllabus, which will appear after your course name. The Syllabus must have a Faculty Pending status in order to be editable. If the status of your Syllabus is Published, you will not be able to make changes until it has been unpublished by an AEFIS administrator. Contact the DoIT Help Desk. Course with Faculty Pending status width=
  5. To modify the syllabus, click the blue Edit button.
    79030_aefis_2.png
  6. Complete the fields on the screen.
    • Required fields are marked with a red Required tag.
      Required syllabus field
    • Optional fields are marked with a green Optional tag.
      Optional syllabus field
    • Some Syllabus fields are not editable. Fields such as Course Information, Meeting Time and Location, and Instructors and Teaching Assistants are set within the Student Information System (SIS) and must be updated there. Non-editable fields are indicated by a red padlock icon.
      Non-editable field
      Incorrect or incomplete information in a non-editable field can sometimes be updated by your SIS curricular representative. However, please note that there are some known issues of the Official Syllabus tool which may impact these fields, especially for cross-listed or variable credit courses.
  7. Click the Save and Exit button at the top of your screen to save your changes and leave editing mode.
  8. When you have finalized your changes and are ready to publish the Syllabus to students, click the Publish button at the top of the screen. You will notice your Syllabus status change from Faculty Pending to Published.
    Published status

After the Official Syllabus has been published, it can be viewed by students in your Canvas course. Your published Syllabus will also be available to institutional administrators and may be consulted for compliance or accreditation purposes.

See Also:




Keywords:canvas syllabus AEFIS accreditation syllabi outcomes federal compliance template credit credits beta   Doc ID:79039
Owner:Learn@UW Madison .Group:Learn@UW Madison
Created:2018-01-05 16:01 CSTUpdated:2018-10-26 14:48 CST
Sites:DoIT Help Desk, Learn@UW Madison
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