Academic Staff Executive Committee Minutes 01-25-18
Approved 2-1-18
Members Present: Bruno Browning; Jenny Dahlberg; Beth Giles; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron
Guest: Ron Harris, Mary Luther, Heather McFadden, Jake Smith, John Stevenson, Robin Wurth
The meeting was called to order at 2:26 p.m.
The minutes of January 18, 2018, were approved.
Guest: Mary Luther, Office of Human Resources, Title and Total Compensation Study
Mary Luther explained that the families and sub-family and levels documents will be opening and closing for changes. ASEC discussed the levels document including the use of the word “function” being equated with school/college/division. Mary Luther explained that executive leadership is not included in the 8 levels.
General Reports
ASEC Chair Kevin Niemi met with the University Committee chair and the Central Committee chair. They briefly discussed the Cooperative Extension transition process. In addition, they talked about the shared governance committee that needs to be formed to document past shared governance practices. They are looking to put together a small ad hoc committee for this.
Secretary of the Academic Staff Heather Daniels shared that she sent suggested revisions regarding spacing, verb agreement and other corrections to Mary Luther. Bruno Browning and Heather met with Brian Vaughan (Office of Legal Affairs) and Patrick Sheehan (Office of Human Resources) regarding some type of appeal/grievance procedure for limited staff. They are in agreement to explore this further with the idea that this process would look quite different from the academic staff process. Heather received word that the proposal to increase professional development funding for next year by $12,000 has been approved. This will be announced more widely on campus at a later date. Heather also reported that she is working with Lynn Freeman to put together a conference in early summer for those on campus in research support roles. Heather will be using a focus group of academic staff in these areas to drive content and format.
Liaison Reports
Jenny reported that the west-side CASIs are working on a professional development event for May 2018.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointment to the Health Care Advisory Committee and Nominations to the Nominating Committee Slate and Distinguished Prefix Committee (Browning). Seconded. Approved.
Motion to Convene in Open Session. (Shapiro). Seconded. Approved.
Business
• Motion to appoint Tara LaRowe to the Health Care Advisory Committee (Dahlberg). Seconded. Approved.
• Motion to nominate Daniel Den Hartog to the Distinguished Prefix Committee (Shapiro). Seconded. Approved.
• Motion to approve the Nominating Committee slate (Stoddard Cameron). Seconded. Approved.
• Freedom of Expression Resolution
ASEC discussed final changes to the resolution that is on the February Assembly agenda. Motion to approve resolution (Shapiro). Seconded. Approved.
• February Assembly Agenda
ASEC removed the Transportation Committee report from the draft agenda due to lack of time. The Madison Academic Staff Network has been confirmed.
• Report on Academic Staff Promotional Exercise-Questions for Next Week
ASEC looked at the report for this past year’s promotional exercise. Questions about the report included concern for the low percentage of minority males receiving promotions, whether the column indicating a different type of salary adjustment included lump sum payments and the average percent for performance increases. Heather will pass along all the questions generated to Catharine.
• Topics for Provost
Provost
-Common Curriculum for UW System (First 2 years)
-New Vice Chancellor for Student Affairs
ASEC took a brief recess at 3:50 pm
Business resumed at 4:00 pm
Guests: Members of the Ad Hoc Committee on Title and Total Compensation Academic Staff Communications
ASEC and members of the Ad Hoc Committee reviewed the draft resolution on the Title and Total Compensation job families, sub-families, career paths and career levels that is slated to be presented to the Assembly in February. Changes were made to clarify some wording choices in the document. Exceptions and caveats to the Assembly’s endorsement were suggested around communication and understanding of the documents. There was concern expressed about the lack of transparency regarding the number of levels per title. There is concern that many employees think there will be eight different levels for their particular job title. The ad hoc committee has requested research and instructional title examples with the career level guide. ASEC concurred with this request.
Meeting adjourned at 4:49 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff
ASEC Minutes
2:00 – 4:30 p.m. Thursday, January 25, 2018
53 Bascom Hall
2:00 – 4:30 p.m. Thursday, January 25, 2018
53 Bascom Hall
Members Present: Bruno Browning; Jenny Dahlberg; Beth Giles; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron
Guest: Ron Harris, Mary Luther, Heather McFadden, Jake Smith, John Stevenson, Robin Wurth
The meeting was called to order at 2:26 p.m.
The minutes of January 18, 2018, were approved.
Guest: Mary Luther, Office of Human Resources, Title and Total Compensation Study
Mary Luther explained that the families and sub-family and levels documents will be opening and closing for changes. ASEC discussed the levels document including the use of the word “function” being equated with school/college/division. Mary Luther explained that executive leadership is not included in the 8 levels.
General Reports
ASEC Chair Kevin Niemi met with the University Committee chair and the Central Committee chair. They briefly discussed the Cooperative Extension transition process. In addition, they talked about the shared governance committee that needs to be formed to document past shared governance practices. They are looking to put together a small ad hoc committee for this.
Secretary of the Academic Staff Heather Daniels shared that she sent suggested revisions regarding spacing, verb agreement and other corrections to Mary Luther. Bruno Browning and Heather met with Brian Vaughan (Office of Legal Affairs) and Patrick Sheehan (Office of Human Resources) regarding some type of appeal/grievance procedure for limited staff. They are in agreement to explore this further with the idea that this process would look quite different from the academic staff process. Heather received word that the proposal to increase professional development funding for next year by $12,000 has been approved. This will be announced more widely on campus at a later date. Heather also reported that she is working with Lynn Freeman to put together a conference in early summer for those on campus in research support roles. Heather will be using a focus group of academic staff in these areas to drive content and format.
Liaison Reports
Jenny reported that the west-side CASIs are working on a professional development event for May 2018.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointment to the Health Care Advisory Committee and Nominations to the Nominating Committee Slate and Distinguished Prefix Committee (Browning). Seconded. Approved.
Motion to Convene in Open Session. (Shapiro). Seconded. Approved.
Business
• Motion to appoint Tara LaRowe to the Health Care Advisory Committee (Dahlberg). Seconded. Approved.
• Motion to nominate Daniel Den Hartog to the Distinguished Prefix Committee (Shapiro). Seconded. Approved.
• Motion to approve the Nominating Committee slate (Stoddard Cameron). Seconded. Approved.
• Freedom of Expression Resolution
ASEC discussed final changes to the resolution that is on the February Assembly agenda. Motion to approve resolution (Shapiro). Seconded. Approved.
• February Assembly Agenda
ASEC removed the Transportation Committee report from the draft agenda due to lack of time. The Madison Academic Staff Network has been confirmed.
• Report on Academic Staff Promotional Exercise-Questions for Next Week
ASEC looked at the report for this past year’s promotional exercise. Questions about the report included concern for the low percentage of minority males receiving promotions, whether the column indicating a different type of salary adjustment included lump sum payments and the average percent for performance increases. Heather will pass along all the questions generated to Catharine.
• Topics for Provost
Provost
-Common Curriculum for UW System (First 2 years)
-New Vice Chancellor for Student Affairs
ASEC took a brief recess at 3:50 pm
Business resumed at 4:00 pm
Guests: Members of the Ad Hoc Committee on Title and Total Compensation Academic Staff Communications
ASEC and members of the Ad Hoc Committee reviewed the draft resolution on the Title and Total Compensation job families, sub-families, career paths and career levels that is slated to be presented to the Assembly in February. Changes were made to clarify some wording choices in the document. Exceptions and caveats to the Assembly’s endorsement were suggested around communication and understanding of the documents. There was concern expressed about the lack of transparency regarding the number of levels per title. There is concern that many employees think there will be eight different levels for their particular job title. The ad hoc committee has requested research and instructional title examples with the career level guide. ASEC concurred with this request.
Meeting adjourned at 4:49 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff