Help Desk (Former Student) - Steps to take before your access to Office 365, G Suite, Box, and Qualtrics changes

Effective January 2018, individuals who leave the University will begin a deactivation process that may change their access to the following services:

Affected IT Services
  • Office 365
  • G Suite
  • Box
  • Qualtrics

Note: Service-based deactivation will not impact the NetID Login Service.


Why is my access changing?

Your affiliation type determines how your access to affected IT services will change when you leave the University. Please see the chart below to learn more.

University
Affiliation Type
Reason for
Affiliation Type
Access to
OFFICE 365
Access to
G SUITE
Access to
BOX
Access to
QUALTRICS
Former Student Registrars Office updated your status from enrolled to not enrolled at the University - Reduced to email, calendar, contacts, and tasks only
- Lose access to web and desktop apps
Continues Lose access Lose access

When will I lose access?

View the service-based deactivation timeline to see when your access will change.

What should I do next?

Step 1: You are encouraged to classify data that you created into two categories:
  1. Personal data: You can keep this data and will need to backup files before losing access to your account.

  2. University data: You will need to transfer ownership of this data to designated faculty/staff or to another University account.

Step 2: Once you organize your data, your next step will be to either backup or transfer ownership of that data:


Backup personal data Transfer ownership of University data
Office 365

- Email and Calendar: No further action is required because you will continue to have access to these services.

- Web and Desktop Apps: Office 365 - Backup OneDrive for Business data*

Office 365 - Preserving organizational data due to a position change or retirement
G Suite UW-Madison G Suite - Backing up data

UW-Madison G Suite - Transfer folders and files from My Drive to Team Drives

UW-Madison G Suite - Transfer G Suite data to another UW-Madison G Suite account

Box UW-Madison Box - Backup your data Box - Transferring Folder Ownership
Qualtrics Qualtrics Survey Hosting - Backup your data Qualtrics Survey Hosting - Transfer ownership of your survey

Important Note: Once your appointment or student status changes, you will lose access to OneDrive and your license for Outlook desktop client will expire approximately 25 days after the change.

See Also:




Keywords:uw madison office 365 g suite box qualtrics alumni emeritus reduced limited eligible active microsoft google apps affiliation IT services email drive onenote calendar change former student resources doit help desk ltu resources departing pcs productivity and collaborative solutions doit   Doc ID:80255
Owner:Christina G.Group:DoIT Help Desk
Created:2018-02-19 12:52 CDTUpdated:2018-05-01 17:44 CDT
Sites:Box, DoIT Help Desk, DoIT Tech Store, Google Apps, Office 365
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