Cisco WebEx - Adding a WebEx meeting to an existing calendar meeting
This information is for those identified as early adopters for Cisco WebEx.
How to add a WebEx meeting to an existing calendar meeting in OUTLOOK DESKTOP version. (Mac or PC).
This document describes adding a WebEx meeting to an existing meeting. Early adopters will have to re-add WebEx meetings to the calendar sometime late May to early June when they transfer over to the new system.
To add a meeting to an existing calendar meeting make sure WebEx Productivity Tool has a connection from Outlook to WebEx. You will need to authenticate using your NetID login and password.
(images are from Mac OS)
Icon for WebEx Productivity Tool (Mac). For the PC look for the WebEx Productivity Tool icon on the task bar.
The WebEx Productivity Tool will launch this window. Your email will already be there and captured from OUTLOOK.
Next screen prior to June 1st, URL is wisc.webex.com after or around the first week in June the URL is uwmadison.webex.com
Select an existing meeting you wish to add a WebEx meeting to so participants can attend the meeting virtually.
Next open the meeting you wish to add a WebEx meeting to. Double Click on the meeting invite in the calendar to open it.
Then Select Add WebEx meeting.
Lastly, once the WebEx meeting is added you will see this text below. You will not see the actual meeting invite information for the WebEx session until this is on the calendar. You may type information above the text that says "Do not delete or change any text below this line-" Click Save & Close in the upper left corner. This will return you to the calendar to see the detail information of the WebEx meeting invitation.