Cisco Webex - Adding a Webex meeting to an existing calendar meeting

This information is for those identified as early adopters for Cisco WebEx.

This document describes adding a Webex meeting to an existing meeting or adding a Webex meeting. Early adopters will have to re-add Webex meetings that were on the old URL and recreate the meetings on the new URL- that took effect July 23rd, 2018.

How to add a Webex meeting to an existing calendar meeting in OUTLOOK DESKTOP version. (Mac or PC).

To add a meeting to an existing calendar meeting make sure Webex Productivity Tool has a connection from Outlook to WebEx.  You will need to authenticate using your NetID login and password.
(images are from Mac OS)

Icon for Webex Productivity Tool (Mac). For the PC look for the Webex Productivity Tool icon on the task bar.
small webex circle icon in upper right corner of mac on pc bottom right

The Webex Productivity Tool will launch this window. Your email will already be there and captured from OUTLOOK.

Next screen prior to July 23rd- URL is  after July 23rd the URL is

Select an existing meeting you wish to add a Webex meeting to so participants can attend the meeting virtually.

Outlook calendar with meetings on it.

Next open the meeting you wish to add a Webex meeting to. Double Click on the meeting invite in the calendar to open it.
Then Select Add Webex meeting.

Meeting open on Outlook

Lastly, once the Webex meeting is added you will see this text below. You will not see the actual meeting invite information for the Webex session until this is on the calendar. You may type information above the text that says "Do not delete or change any text below this line-" Click Save & Close in the upper left corner. This will return you to the calendar to see the detail information of the Webex meeting invitation.

WebEx meeting information that states don't edit below this line.

Keywords:Cisco WebEx browser support, system requirements, mac, windows, host, outlook desktop, reschedule webex meeting   Doc ID:81640
Owner:KATHLEEN K.Group:Voice Services
Created:2018-04-17 16:23 CDTUpdated:2018-07-24 10:38 CDT
Sites:DoIT Help Desk, Voice Services
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