AEFIS - Creating a New Survey Schedule (Admin)

In order to release an AEFIS survey to students or other participants, AEFIS administrators must create a survey schedule. This document describes how to create a new survey schedule in AEFIS.

Launch the Survey Schedule Wizard

  1. Select Survey Schedules from the left navigation menu.
    Survey Schedules is under the Surveys heading
  2. Select the blue Schedule a Survey button near the top of the page to launch the Survey Schedule Wizard.
    The Schedule a survey button is next to the Export button

Using the Survey Schedule Wizard

The Survey Schedule Wizard will walk you through six set-up pages. A preview of the questions that are asked on each of the set-up pages can be found below.

The suggested responses assume that you are setting up a schedule for an end-of-term or midterm course evaluation survey that will be delivered to students. If you are using AEFIS for another purpose and need assistance setting up your survey schedule, please contact learnuwsupport@doit.wisc.edu.

Survey Type

  • What type of survey would you like?: Select Course Evaluation.
  • Choose one of the following: Select Student Course Evaluation.
  • Course evaluation type: This setting will effect when instructors can see their survey results. In most instances, we recommend selecting End of Term even if you are scheduling midterm evaluations. End of term survey results will not be available to instructors until after grades are submitted for the term. If instructors need to see their results before the end of the term, select Middle of Term. You will be able to select the exact date that the survey goes out later in the scheduling process.
    Survey Type Screen

Settings

  • Enter a name for the survey schedule: Enter a descriptive name. The name will trickle down to your survey instance, which will be seen by students.
  • Select a survey template: Choose the survey you would like to distribute to students from the drop-down menu. You can preview the survey you have selected by clicking the eye icon.
  • Survey results will be anonymous: This box will be checked for all student course evaluations. You cannot change this setting.
  • This is a post graduate survey: This box will be unchecked for all student course evaluations. You cannot change this setting.
    Settings Screen

Participants

  • Select the blue Add Survey Participants button to begin.
    Participants Screen
  • Click the blue + button on the left side of the screen to select groups of participants to include in the survey.
    The Add Participants screen gives you options to include or exclude groups
  • Select your College and Department(s) and click the blue Add Group button. It is best to keep your participant group general at this point and skip selecting courses.
    Leave the Subject and Course fields blank
  • The Exclude Group setting is optional. If there are courses that you will never survey, such as independent study courses, you may choose to add them to the exclusion list. Otherwise, you can skip this step.
  • Confirm that you have selected the correct participant groups to include and exclude. Select the blue Next button to continue.
    Confirm your include and exclude groups

Schedule

  • Select a term to schedule surveys: In most instances, you should select the current term.
  • Run this survey schedule every term: If you plan on using the same survey template every semester, check this box. You will then be able to skip creating the survey schedule in future semesters.
    Survey Schedule screen

Notify

  • Survey notifications are set at an institutional level. Select Next to continue.
    There are no modifications to make on the notification screen

Finish

  • Select Save Survey Schedule to save your schedule.
    82011_aefis_12.png

Finish

  • Select Save Survey Schedule to finish creating your survey schedule.
    Finish screen

Publishing the Survey Schedule

  • After you complete the set-up wizard, you will be directed to the editing page for your new survey schedule.
  • The survey schedule will be in Draft status. Publish it by selecting the Publish button to the right of the survey schedule title.
    The Publish button is next to Actions and Export



Keywords:AEFIS afis aphis schedule evaluations surveys administrators sending wizard   Doc ID:82011
Owner:Learn@UW Madison .Group:Learn@UW Madison
Created:2018-05-01 13:59 CDTUpdated:2018-05-10 13:04 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW Madison
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