Table of Contents

Fields

What percentage of the curriculum, if any, is being proposed to change via this proposal?

• Select the approximate percentage change the the curriculum.
  • No change to the curriculum
  • Less than 25% of the curriculum will change
  • 25% - 49% of the curriculum will change
  • 50% or more of the curriculum will change
• DAPIR uses this field to report to the Higher Learning Commission (HLC) the annually revisions to our program array.

Examples/Guidance in determining the drop-down value

Form logic

Provide an explanation of the reasons for such a substantial curricular change, the potential impact on students, availability of courses, and plan for transition. 

Which students are eligible for the certificate?

Select the audience who may pursue the certificate:

• Undergraduates in all schools and colleges
• Undergraduates in specific schools and colleges

Guidance

• Undergraduate certificates generally should be available to all undergraduate students; this is the default and is what is recommended.
• If selecting either the specific schools and colleges, you will have to provide more information:
  • Additional process-based questions will appear on the form.
  • Since this is limiting the audience who can complete the certificate, you must articulate in the How to Get in for the certificate those limitations.
• For more information see the policy on Credit-Bearing Certificates.

Form logic

List the specific schools and colleges.

Provide justification for the limits. 

Is this certificate available to University Special (non-degree seeking students)? 

Select whether or not this certificate is available to University Special students (drop-down of yes or no).

Undergraduate certificates may be open to University Special (non-degree seeking) students who hold a bachelor’s degree, though it is discouraged because they are resource heavy and the preferred method to meet these students needs is through a Capstone Certificate. If a certificate is available to University Special students, the preferred option is to allow UW-Madison graduates time to complete the certificate without extending their time to degree (articulated in the next question).

• DARS reports are not available for Special Students seeking an undergraduate certificate and it is the responsibility of the school/college and department to track these students and determine when they should be awarded the certificate.
• University Special students are the last to enroll in courses, which may be a barrier for certificate completion.
• Financial aid is not available for these students.
• For more information see the policy on Credit-Bearing Certificates.

Form logic

Which University Special students are eligible for the certificate?

Describe certificate program procedures to advise students who do not complete the certificate to notify the program advisor if they re-enroll as a University Special student to complete the certificate.

Describe certificate program procedures to notify Adult Career and Special Student Services (ACSSS) of those University Special students who are formerly unaffiliated with the program who intend to complete a certificate.

Describe the communication procedures for reporting to the Office of the Registrar when a University Special student has completed the certificate.

Parent Plan Admissions/How to Get in Requirements

This field displays the parent/plan information. Content is not editable at the subplan (track or named option). Changing content that displays here requires a separate change proposal for the parent/major.

Guide Admissions/How to Get In tab

Articulate admissions or how to declare information in this field. Content displays in Guide exactly as written in this field. Content must meet the standard guidelines for the University, Graduate School, and specific school/college guidelines.

• Undergraduate named options must adhere to How to Get in requirements for the parent major.
• Changing the admitting status of a Master's program must adhere to the policy.
• Undergraduate declaration must adhere to the policy.

For help on how to format content reference these KBs:

• Lumen/Guide: University Style Guide
• Lumen/Guide: University Guidelines for Specific Tabs
• Lumen/Guide: How to Add/Edit Undergraduate How to Get in Content
• Additional Guide Content help

Form logic

List majors and certificates that may not be earned in combination with this program.

If a program determines there is a similar enough program where the student should not be completing both programs, you must list those exclusions here (i.e. Business: Accounting BBA and an Accounting undergraduate certificate). You must also list this information in the How to Get in Guide integration point.

• Select each program from the drop-down. Utilize the green plus button if there are more than one program that should not be completed with this program.
• The filed pulls from all transcript titles in Lumen programs, so there are multiple for each degree level (i.e. French BA, French MA, French PHD); the degree does not display. It does not matter which you select.

Form logic

Describe plans for recruiting students to this program.

Form logic

What is the recruiting and admissions strategy for underrepresented students?

Form logic

Will students be declared in an intended major while completing the admission requirements?

An intended major code is used to track students who are interested in a limited enrollment major but have not yet met the requirements to declare the major. The program must provide student services to the students who have been declared in the intended major.

Select Yes from the drop-down if the major is a limited enrollment major and you need a code to track this grouping of students.

Form logic

Describe how the students will be advised and the transition to other degree granting program if they are not admitted.

Projected Annual Enrollment

Enter the projected annual enrollment for the first five years of the program. Select a year from the drop down menu under 'Year' and then estimated annual enrollment in the 'Projected Enrollment' field.  Clicking the green plus in the upper right will add a new row.

The numbers should be realistic and demonstrate a sustainable level of demand.

Form logic

Those who are not familiar with using the html editor fields may upload a document with information about the curriculum for use by those who will format and edit the content that will appear in the Guide. 

This upload field is for departmental editors/approvers who may not be familiar with how to edit Guide content. If the school/college academic planner/Dean's office contacts prefer to build requirements, this is the field to use to communicate requirements via Word doc or PDF. By including a document instead of editing the content that displays in Guide does not guarantee the person making the changes interprets the document as written (i.e. if the changes are not made in the Guide content areas, it's the responsibility of the department to ensure the requirements entered meet their expectations). If end users are uploading their curriculum, they must reach out to their school/college academic planner and review the requirements once updated before signing off.

Form logic

Select the school or college degree requirements that will be used.  

Every undergraduate degree/major must list the associated school/college degree requirements associated with the major either by:

1. Selecting the correct school/college degree requirements from the drop-down (example: College of Letters & Sciences Breadth & Degree Requirements, BA/BS).
2. Selecting "All requirements are in the requirements listed below" (example: Engineering, or Human Ecology).

If neither of these are appropriate, such as when creating new college/degree majors that will become a shared content block, follow these instructions:

1. Leave the drop down as "Select..."
2. Build the degree requirements into a identifiable section (i.e. School of Human Ecology Degree Requirements, then Major Requirements...)
3. Contact Data, Academic Planning & Institutional research (lumen@provost.wisc.edu) for shared content creation/consultation.

Academic planning guidance

1. School/college degree requirements are a grouping of curricular-based elements that meet the degree requirements across multiple majors. All students must complete these regardless the major they have declared. These are distinct between school/colleges. 
2. Historically, there hasn't been a consistent approach/definition to what school/college requirements are, which is why some programs have the degree requirements built into the major.  Programs that build the degree requirements into the major are more difficult for students to change majors, if they determine they no longer want to/capable of successfully completing the major.

It is preferred to have a distinct set of degree requirements at the school/college level which allows:

• Students to clearly define what the major requirements are in case they ever needed to or wanted to switch majors.
• A meaningful definition of the specific degree.

Note: If the school/college requirements need to be updated, see the Lumen Structures form.

Form logic

Will this plan have Honors in the Major? 

Select yes or no from the drop-down. The default is no.

Honors in the major is an advanced course of study typically culminating in a senior-year experience in which students are exposed to the cutting edge of that particular field.

• Honors in the major is noted on the transcript.
• Honors in the major are distinct from Honors in the Liberal Arts or school/college-wide honors programs.
• Not all school/colleges offer honors in the major.

If yes, articulate requirements for honors in the major in the "Guide Requirements tab" section after the Major Requirements.

Form logic

Parent Requirements  

This field displays the parent/plan information. Content is not editable at the subplan. It only appears on named option proposals.

Form logic

Guide Requirements tab  

Add/edit all program/curriculum requirements in this field. A clear, consistent curriculum is critical for students so that they know what is needed to graduate. Include:

• required courses
• approved electives
• credit and GPA requirements
• any courses required via requisites (cannot embed additional requirements by requisite)
• required shared content (graduate school delivery mode, undergraduate certificate completion requirements, capstone minimum requirements, etc.)

Guidance

• Changes are effective a fall term, published in the June Guide.
• Only in limited situations will changes be allowed off-cycle (mid-cycle updates).
• No changes will be made to a program's DARS or GSTS without an accompanying Lumen Programs proposal with the revisions. 
• Refer to your school/college's standards for formatting curriculum for anything beyond the University Style Guide/Guidelines.

Field help

• Lumen/Guide: University Style Guide
• Lumen/Guide: University Guidelines for Specific Tabs
• Additional Guide Content help

Form logic

Total credits required

• Enter the minimum numerical number of total credits required to complete the award/degree (i.e. not the number of credits for the major).
• This must be a single number (i.e. not be a range of credits).

An overview of credits required by award type

Award type	Credits required
Bachelor's degree	must be at least 120 credits. Few programs may exceed 120 credits; consult DAPIR.
Master's degree	minimum of 30 credits
Master of Fine Arts or Educational Specialist degree	minimum of 42 credits
Doctoral degree	minimum of 51 credits
Undergraduate certificates	12-16 credits
Graduate certificates	9-12 credits
Capstone certificates	9-16 credits

Form logic

Parent Plan Graduate Policies

This field displays the parent/plan information. Content is not editable at the subplan. It only appears on named option proposals.

Form logic

Guide Graduate Policies tab

The graduate policies tab should include standardized information regarding student policies for the program.

Form help

• Lumen/Guide: University Guidelines for Specific Tabs (Graduate Policies)
• Guide: Editing Governed Tabs (Policies)

Form logic

Parent Guide Four-Year Plan tab

This field displays the parent/plan information. Content is not editable at the subplan (named option). Changing content that displays here requires a separate change proposal for the parent/major.

Form logic

Guide Four-Year Plan tab

Every undergraduate degree/major must demonstrate how a student could complete the program in four years.

Form help

See the help in the following KBs for guidance and how-to help.

• Lumen/Guide: How to add tables (table help)
• Lumen/Guide: How to add/edit Four-Year plans (table help)
• Lumen/Guide: University Guidelines for Specific Tabs (four-year plan)

Form logic

Parent Guide Three-Year Plan tab

This field displays the parent/plan information. Content is not editable at the subplan (named option). Changing content that displays here requires a separate change proposal for the parent/major.

Form logic

Guide Three-Year Plan tab

Every undergraduate degree/major may optionally demonstrate how a student could complete the program in three years. You must include a clear set of assumptions of how the student can accomplish the plan in three years. Assumptions and expectations would include what AP credit would they have completed before enrolling at UW-Madison, credit loads expected while enrolled, use of summer terms, major declaration, or other significant considerations.

See the help in the following KBs for guidance and step-by-step how-to help.

Form help

• Lumen/Guide: How to add tables (table help)
• Lumen/Guide: How to add/edit Four-Year plans (table help)
• Lumen/Guide: University Guidelines for Specific Tabs (four-year plan); (three-year plan)

Form logic

Capstones progression