Maximum allowed disk space

• When a CAE account is created, it is given a base allotment of 10 GB.

• College of Engineering undergrads and grad students are given additional 15 GB (25 GB total).
• CoE faculty/staff get an additional 40 GB to the base allotment (50 GB total).

• Other factors that affect allotment include special course requirements and purchased disk space.

Checking current vs. maximum disk usage

Although there are a few ways to check your disk space from Windows and Linux machines, CAE suggests checking from your CAE account page.

This is the easiest way, just access this link from any computer: https://account.my.cae.wisc.edu/disk

Emptying Trash

One useful tool is Windows Trash Analysis, great for clearing clutter. Unless your trashed files (Recycle Bin in Windows) are emptied, they still count against your disk quota.

To find large files in your file space, please refer to KB article Finding High Disk Space File Usage on Windows

Checking Disk Quota and Usage

There are a few ways to check available and used disk quota. Detailed information can be found in here. 

Reducing disk quota

When you are in a CAE Windows lab, your files can be found on your I drive. In CAE Linux labs, this same space will be your default home directory.

How to map your CAE home directory

Windows

1. Open "File Explorer" (Folder Icon in taskbar, otherwise under start menu)

 

2. Right Click "This PC" on the sidebar and click "Map network drive"

3. In "Drive:" enter any available letter

4. In "Folder:" enter \\files.cae.wisc.edu\[login_name_first_initial]\[login_name].  (For example, for the account johndoe, the path is \\files.cae.wisc.edu\j\johndoe.) 

    Please check the "Connect using different credentials" box to make sure you can sign in with your CAE credentials.  If you only want to have to do this once, choose the checkbox "Reconnect at sign-in."

5. When prompted for your login name and password, be sure to use your CAE login, with the ENGR domain specified before. It should look like: ENGR\johndoe

6. Click "Finish."

Mac OS

1. From Finder, press Command+K
2. Enter the path to your directory: smb://files.cae.wisc.edu/[login_name_first_initial]/[login_name] (For example, for the account johndoe, the path is \\files.cae.wisc.edu\j\johndoe.) 
3. Click "Connect"
4. Enter your CAE login and password, with the ENGR domain specified, e.g. ENGR\johndoe, and click "OK"
5. The drive is now mounted, however it will disappear when you reboot. To enable persistence do the following:
6. Go to System Preferences from the Apple menu
7. Click on "Accounts" then "Login Items"
8. Click the + button to add another login item
9. Locate the CAE drive you just added, and select "Add"
10. Exit out of system preferences

Linux

 

The addresses of CAE smb shares are smb://groupspace.cae.wisc.edu for CAE Groupspace and smb://files.cae.wisc.edu/<FirstLetterOfCAEUsername>/<CAEUsername> for CAE Filespace. You also need the domain to be ENGR and you will use your CAE credentials

Option 1: File manager

In your desktop file browser (eg. Thunar, Dolphin), use the navigation bar and enter in smb://<servername>/<sharename>.

Depending on which distribution of Linux you are using, you may need to click on "Other Locations" and use the "Connect to Server" field instead of just entering the address into the navigation bar. Example screenshots of both Debian and Ubuntu are included below.

 Debian:

     

 Ubuntu:

     

You should get a prompt asking for your credentials. Be sure to specify the Domain as ENGR and sign in with your CAE credentials.  You can choose how long the password will be saved, but we would recommend selecting Forget Password Immediately, as shown in the Debian image below.  Depending on your distribution of Linux, you may need to specify you are connecting as an Authorized User, instead of an Anonymous one.

 Debian:

   

 Ubuntu:

     

Option 2: Command line

The following command will mount the filesystem in a sub-directory of /run/user/${UID}/gvfs:

$ gio mount smb://<servername>/<sharename>

Make sure the domain is ENGR, and to use your CAE credentials. You can then symlink that somewhere more convenient ie: $ ln -s /run/user/${UID}/gvfs ~/gvfs. Note that gio mount is not persistent and must be run each time the computer is rebooted.

NOTE: You may need to install packages for the commands to be available, including libfuse3 and gvfs-fuse (for Debian/Ubuntu based machines).

Here is an example of creating a mount:

You can see how much disk space you have available, and view a detailed analysis of the files in your Unix/Windows home directory, on the CAE My Account page under "Disk Space".

Recovering in Windows

File Recovery in Windows:

The CAE uses a Windows utility called "Previous Versions" which is used for file recovery in case of accidental loss or deletion. To restore from these stored files, follow these directions:

1. Select the folder where the file used to be. Right-click and select "Properties."
   
   
   
   
2. Click on the tab labeled "Previous Versions"
   
   

From here, there are 2 ways to restores your files:

Option 1: Here, click on the date you want to recover from, and click on "Open."

Then, you can find the specific file you want to restore, right click on it, and click "Undo Delete"

Option 2: Restore all files from a specific date. Click on the date you want to restore and click "Restore." Another window will pop up asking for confirmation that you want to restore the previous version.

Recovering in Linux

Creating a Group Filespace

CAE now offers the option to create your own group filespace on our servers. Students, faculty, and staff with active CAE accounts are eligible to create groupspaces. To check your groupspace quota, and to see all of the groupspaces you already belong to, follow this link.

1.  To create a group filespace, you must first create a group that will have access to the filespace. If you already have the desired group created, you can skip this step. You can create a group by following these instructions.

2.  Once your group is created, go back to the groupspace page.

3.  Click on "Create New Groupspace".

Editing and Deleting Group Filespaces

1. To edit or delete a group filespace, navigate to the groupspace page.

2. You will see a list of all of the groups you are a member of. For groups that you have administrative rights to, you will see links to "Edit" "Change Owner" and "Delete" in the Actions column on the right side of the screen.

3. Click the appropriate link. The "Edit" link will allow you to increase or decrease the allocated quota for the groupspace.  "Change Owner" will allow you to transfer ownership to another user in the group. "Delete" will allow you to delete the groupspace entirely.

4. You will now need to log out, then log back in for Windows to recognize the changes to the groupspace (Windows only).

Note: If you need to modify the group that has access to a given groupspace, please see these instructions: Changing Ownership of a Group and Adding members to a Group

Note: In order to remotely access groupspace folders, you must be connected to the WiscVPN, License VPN, or CoE VPN (Engineering_full or split). 

Shared file space

The CAE lab computer image and the CAE file system have combined to change the way that student organizations can access file space. Now filespace can easily be accessed from anywhere, using the following information. Keep in mind that you must be on either the UW campus WiFi, uwmadisonVPN, or one of the various Engineering VPN portals.

• On a CAE Windows lab computer, look in the H: drive (studentorgs folder) and find your group's file folder. You will only see resources that you are allowed to access, so the list won't be excessively long.
• On a CAE Linux lab computer, go to /groupspace/studentorgs and find your group's file folder.
• To map the drive on computers outside CAE labs, the path is \\groupspace.cae.wisc.edu\studentorgs.

Website 

Student Org websites have been transitioned to WiscWeb.  For more information, please see: https://it.wisc.edu/services/web-content-management-wiscweb-cms/

Getting to your Coursespaces

Managing your Coursespaces