Academic Staff Executive Committee Minutes 08-23-18

Members Present: Bruno Browning; Aaron Crandall; Jenny Dahlberg; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron

Guests: Lynne Jones, Duane Ritter, Jake Smith, Mark Walters

The meeting was called to order at 1:33 p.m.

The minutes of August 9, 2018, were approved.

Kevin Niemi, ASEC Chair, reported that the meeting on Monday, August 20, with the standing committee chairs went well. Everyone knows their liaisons for the current year.  

The UW System Reps meeting is coming up on September 7. He is working on the agenda. 

The conference call with representatives from staff advocacy groups around the Big Ten is coming up next week on Monday, August 27. Heather and Kevin will both participate in this call. There will be a discussion of involvement of staff on campuses. 

Heather Daniels, Secretary of the Academic Staff, reported that the Board of Regents is meeting to consider the 2019-2021 biennial budget proposal.  They will also review guidance regarding implementation of personnel files and reference checks in regard to sexual harassment and sexual violence.

Heather has been working with Steve Smith, Michael Bernard-Donals, Patrick Sheehan, and Brian Vaughan on a memo regarding issues of employee misconduct.  The memo is going to be shortened, and additional information regarding different kinds of misconduct will be placed on a new website.

Heather shared that Michael Bernard-Donals no longer needs potential committee members to look at the HIB policy.  It was determined that the process needs to be changed and not the policy, so those who are directly involved in the process will work with Michael to develop some process documents.  

•Schedule Change-September Assembly

The Academic Staff Assembly will no longer be meeting on September 10 and instead will meet on September 17 at Tripp Commons in Memorial Union

•September Assembly Agenda

ASEC reviewed the September agenda.  The Office of Human Resources will be presenting on the Title and Total Compensation Study.  In addition, there will likely be a resolution regarding the recent decision of the Group Insurance Board to cover transgender surgery in state health insurance plans.

•Leadership Visits to ASEC

ASEC will invite the new Director of Sustainability to visit ASEC.

•Debrief from Standing Committee Chairs meeting

ASEC met with the Standing Committee Chairs to discuss governance activities in the past year and discuss upcoming activities for the committees.

•Plan for Pre-Assembly Orientation

ASEC reviewed the agenda and will discuss who should present at their next meeting.

• Topics for Provost 

Revenue generation for outreach program (campus competition)

Bathrooms update

Protest guidelines

•Topics for Vice Chancellor of Finance and Administration

Transgender surgery approval by Group Insurance Board

AVC Finance introduction

Board of Regents’ state budget proposal

Parking-Football game

Edits on Grants (affecting indirect cost return)

Update on strategic plan

1 page on UW-Madison budget

Lynne Jones is the project manager and subject matter expert on Compensation and Titling from Huron. Duane Ritter has been assisting with a number of things within the project. He most recently worked with University of Georgia and Northwestern University in human resources. Duane is helping extensively with the standard job descriptions

.

In preparing the standard job descriptions, they have done some reviews and comparisons to other universities that have used this approach. They used the PVL/CHRIS system to gather a lot of the information.

Currently work is being done on the process of vetting the standard job descriptions including a standard way to gather feedback. Teams are being assembled with human resources experts and subject matter experts who will have six to seven weeks to review all of the standard job descriptions. There will be available training on job review tools.

They have created market relevant titles that will be attached to the standard job descriptions. In determining levels, titles need to be looked at holistically rather than scoring them on different factors.  The leveling guide helps determine the correct market data for the title (entry level vs. advanced, etc.) 

A document with example questions from the Benefits Preferences Survey was distributed.  

Meeting adjourned at 3:40 p.m.