Pressbooks - Adding other users to your Pressbook (UW-Madison)

Pressbooks is an innovative, open-source tool and is still emerging as an enterprise-level platform with predictable performance. Please take this into account when deciding to use Pressbooks for the creation of course and assignment materials. Learn@UW-Madison continues to track and document known issues with Pressbooks.

This document provides information on how to give other users authoring access to a Pressbook you administer.

Pressbooks offers the ability to give other people access to a book you administer, such as editors and co-authors. These instructions assume that the person you are adding to your Pressbook has already requested a Pressbooks account and has been added to Pressbooks as outlined in Pressbooks - Overview (UW-Madison) . To add another person to your book:

  1. Log in to Pressbooks:
  2. Click My Catalog and select the book that you want to add another person to.
  3. Click Users in the left navigation menu:
    Screenshot showing the Pressbooks "Users - Add New User" window with steps 3 through 7 numbered.
  4. Click Add New.
  5. Enter the user's UW-Madison email in the Email entry field.
  6. Select the role you want the user to have in your Pressbooks from the Role drop-down menu. The following table lists each user role, and what they have access to once they've been added to a book, listed from most to least access:


    Manage Users & Settings

    Add or Edit Posts

    Publish Posts

    Delete Posts

    Read Posts

    Comment (if enabled)

    Administrator Yes Yes Yes Yes Yes Yes
    Editor No Yes Yes Yes Yes Yes
    Author No Only their own Only their own Only their own Yes Yes
    Contributor No Only their own No No Yes Yes
    Subscriber No No No No Yes Yes

  7. Click Add Existing User.
More information about adding users and the various roles is available in the Pressbooks Guide.