(WHS Archives) Cataloging -- Electronic Records

Specific instructions for born digital electronic records

Electronic Records

300 __ [number] $f gigabytes [or largest byte size possible]
500 __ These records have been assigned Series ####
541 1_ $8 #.1 $e [accession #] $3 [description of records] Qty: [number] gigabytes
583 1_ $8 #.2 $a Accessioned $n [number] $o gigabytes $c yyyymmdd $k [initials]
583 1_ $8 #.3 $a Deaccessioned-unprocssed $n [number] $o gigabytes $c yyyymmdd $k [initials]
Note: Qty in 541 should equal Accession minus Deaccession
655 _7 Machine-readable. $2 aat [may change to Electronic records (digital records) 20181026 aeb]
856 40 $u [Preservica url] $z Electronic files available through Preservica.

If record has the following remove:

506 __ RESTRICTED: Consult electronic records archivist for access to electronic files.

852 8_ $b WHSARCHIVE $c elc $h [accession number] $z Available online via Preservica. $z [Description from 541 $3]

Portfolio

Inventory and Linkin Information -- URL [add permalink]
Notes -- Public note = Includes accession ####/### ; ####/### [add for each successive electronic file accession on Preservica] [NOTE: May hwant to come up with different language for Non-State records]