(WHS Archives) Cataloging -- Electronic Records
Specific instructions for born digital electronic records
Electronic Records
Bibliographic
- 300 __ [number] $f gigabytes [or largest byte size possible]
- 500 __ These records have been assigned Series ####
- 541 1_ $8 #.1 $e [accession #] $3 [description of records] Qty: [number] gigabytes
- 583 1_ $8 #.2 $a Accessioned $n [number] $o gigabytes $c yyyymmdd $k [initials]
- 583 1_ $8 #.3 $a Deaccessioned-unprocssed $n [number] $o gigabytes $c yyyymmdd $k [initials]
- Note: Qty in 541 should equal Accession minus Deaccession
- 655 _7 Machine-readable. $2 aat [may change to Electronic records (digital records) 20181026 aeb]
- 856 40 $u [Preservica url] $z Electronic files available through Preservica.
If record has the following remove:
506 __ RESTRICTED: Consult electronic records archivist for access to electronic files.
Holdings
- 852 8_ $b WHSARCHIVE $c elc $h [accession number] $z Available online via Preservica. $z [Description from 541 $3]
Items
- N/A
Portfolio
- In the network zone add a perma link to Series/Collection in Preservica
- Edit bib record
- Add portfolio (icon that looks like a briefcase)
- Descriptive Information -- Choose Title* [keep as is]
- General Information
- Portfolio type = part of an electronic collection
- Electronic Collection = WHS Archives Electronic Records
- Inventory and Linkin Information -- URL [add permalink]
- Notes -- Public note = Includes accession ####/### ; ####/### [add for each successive electronic file accession on Preservica] [NOTE: May hwant to come up with different language for Non-State records]