In e-Reimbursement, the validity of funding will automatically be checked during the process of creating and approving the expense report. No additional steps are required for the edits to run within e-Reimbursement as they have been added to the process. Invalid funding in an expense report is identified by a red flag at the front of an expense line. Travelers and Approvers that receive errors can submit/approve the expense report with errors. Auditors will need to fix any funding errors prior to approving the report. In certain circumstances, a valid funding string may fail the edit report.
Here are a few reasons why a valid funding string might fail the edit in e-Reimbursement:
- The callable edits are updated every evening from 8:00 PM to 9:00 PM. If the edit report is run during that update window, a valid funding string may return as invalid.
- If the funding string was made valid the same day the report is run, it will be flagged as invalid until the nightly update to edits occurs that evening.
- A project has not yet been entered into the system or the date has expired