D2L - Student Privacy (FERPA) (UW-Madison)
UW-Madison is adopting Canvas as the single, centrally supported learning management system, and discontinuing support for Desire2Learn (D2L) and Moodle. Access to D2L and Moodle will permanently end June 1, 2018. For information about retaining materials from D2L or Moodle, please refer to this document.
Learn@UW is subject to privacy law because it collects student data. Because of this data, D2L utilizes a secure login for more effective handling of student data. Federal student privacy law (FERPA) governs how student records like names, enrollment, and grades can be handled. For the most complete information on FERPA, all instructors are strongly encouraged to take the UW-Madison FERPA tutorial at: http://registrar.wisc.edu/ferpa_overview.htm. This page also contains other resources, such as a quick-reference brochure.
General guidelines related to D2L
D2L offers a secure way to share grades in the most compliant way--only the students to which they apply may see their grade. For more information on setting up the D2L gradebook, see these documents:
- D2L - Master KB: Gradebook and Rubrics for Instructors
- D2L - Grade Items and Categories in the Points System
- D2L - Grade Items and Categories in the Weighted System
Avoid evaluating student work in a public area of the course, such as the discussion board. Rather than give a student or group of students feedback in a public area of the course, deliver this critique over a private medium such as a gradebook comment, rubric, feedback field, or e-mail.
Student work & information
Common teaching practices allows for students to see each other's work in both online (e.g: discussions) and face-to-face (e.g: peer review) environments, but must not see or assign grades for their peers. Students are made aware of the fact that the work and information of their peers must not be publicly shared by the D2L privacy statement:
D2L Privacy Statement
The following statement appears at the bottom of the Learn@UW homepage, and can be added as a custom course homepage widget.
The University of Wisconsin-Madison expects that you will respect the rights of faculty and other students as you participate in the educational process. Participating in a D2L course means that you may have access to personal information and academic work produced by other students and faculty members, such as class lists, discussion board postings, drafts of papers and other work produced in the course. Federal law and UW-Madison policy require that you must not reveal any information about classmates, course work content, or its authors to anyone outside the course.
If you have any questions regarding your privacy rights, contact:
Office of the Registrar
and/or visit http://registrar.wisc.edu/ferpa_overview.htm.