DARS/Faculty&Staff - Request a DARS audit

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Steps faculty/staff take to request a DARS audit for a student once they have logged on in order to view an audit of a student's declared program or a What If scenario.


OVERVIEW

Below are the steps for requesting a DARS audit for a student.


Request a DARS audit for a student (declared programs)


For staff (faculty, advisors, student workers) who have already logged into DARS, you may request a DARS audit for a student by following these steps:

Step 1:

Enter a student’s Campus ID in the dialog box (circled in red below) and click Get PlansEnterCampusID

 

Step 2:

Select the Major/Degree Plan by clicking the appropriate radio button.
Select Major/Degree

And click the Select Plan button.

Select Plan

Step 3:

At the bottom of the page, click the "Submit Request" button:
Submit Request

Step 4:

At top left of page, click "View Requested Reports" link:

ViewRequestedReports

Step 5:

Once the audit has processed, you can choose the Individual requests tab at the top of the page to see only individual reports or choose the All Requests tab to see all individual requests and batch requests.

IndividualRequestTab

Step 6:

Find the report you ran and choose the single column Text Report or Interactive Report.
InteractiveorText

Step 7:

If you wish to generate a two column PDF select the checkbox next to the student’s Name and then scroll down to the PDF or Email drop down at the bottom left of the grid.

PDForEmail

Step 8:

If you choose PDF(two column audit) it will be downloaded in your browser. 

If you choose Email the report will be sent to your @wisc.edu email account. 

From the grid you can select the checkbox to the left of name if you wish to select all reports.

SelectName


Step 9:

If you scroll over one of the column headers in the grid you will see a drop-down arrow appear.  
Click the drop-down arrow to view sorting and filter options.  You can select two different sets of criteria to sort the results in the particular column you chose to sort. If you choose two sets you can select AND/OR in the drop-down.

VariousSort

Step 11:

Filtering options are displayed in the "show rows where" drop down:

ShowRows

Step 12:

If you wish to copy information from the grid,for example a Campus ID, you must right click and choose copy; the Ctrl-C keyboard shortcut will not work in the current grid layout.


Request a DARS audit for a student ("What If")

For staff (faculty, advisors, student workers) who have already logged into DARS, you may request a What If DARS audit for a student by following these steps:

Step 1:

Select a School/College and Degree Plan Name in the "What-If" report section of the request page. (For a list of Degree Plans for the selected school/college, click the Selection Help button)

If you know the Degree Plan Name you can also type it in.
WhatIfSelect


Step 2:

Modify selection fields to reflect what degree plan attributes you wish to run.

A. Whenever you change School, College, Population you must click "Apply Rules" to be sure the correct year's requirements will be included in the What If audit.  For example, if a student is in a declared program in College of Engineering, but you want to run a "What If" audit for a major in College of Letters & Science that the student has not yet declared, you would select that major (Degree Plan) using the Selection Help button, and then click Apply Rules.

For detailed instructions and additional examples of the uses and implications of Apply Rules for Catalog Year and Alt Catalog Year rules, please see KB 94535 (coming soon).


What If Apply Rules


B. Some Schools/Colleges allow faculty/staff to select a What If audit that changes Honors status:
What If Honors

C. Faculty/staff can select which terms to include in the audit:  Previous only; Previous/Current; Previous/Current/Future. 

What If Select Terms


(NOTE:  Faculty/Staff cannot run audits that include a student's Planned Courses, although students can run their own audits with their planned courses through the Course Search & Enroll app DARS integration.  See https://registrar.wisc.edu/dars-student/ for more information regarding DARS features available to students.



Step 3:

Click the Submit Request button.
SubmitRequest

Step 4:

Click View Requested Reports link.

ViewRequestedReports

Step 5:

Next you can click on the tabs at the top of the results page based on what you would like to view.You can choose Individual RequestsBatch Requests, or All Requests.

IndividualRequestTab

Step 6:

Find the report you ran and choose Interactive Report or the single column Text Report.
InteractiveorText

Step 7:

If you wish to generate a two column PDF select the checkbox next to the student’s Name and then scroll down to the PDF or Email drop down at the bottom left of the grid.

PDForEmail

Step 8:

If you choose PDF(two column audit) it will be downloaded in your browser. 

If you choose Email the report will be sent to your @wisc.edu email account. 

From the grid you can select the checkbox to the left of name if you wish to select all reports.

SelectName

Step 9:

If you scroll over one of the column headers in the grid you will see a drop-down arrow appear.  

DropDown

Step 10:

Click the drop-down arrow to view filter and sort options.  You can select two different sets of criteria to sort the results in the particular column you have chosen.  If you choose two sets you can select AND/OR in the drop-down between the two blank dialog boxes

VariousSort

Step 11:


Filtering options are displayed in the "show rows where" drop down:
ShowRowsWhere

Step 12:


If you wish to copy information from the grid, for example a Campus ID, you must right click and choose; the Ctrl-C keyboard shortcut will not work in the current grid layout.

See Also: