Contracts & Agreements - Determine Approval Process for Contract/Agreement
Extension employees should use the information below to determine which type of agreement/contract they need to sign and which workflow they should follow to have it signed by UW-Madison.
Prior to beginning, please be sure to review Contracts & Agreements - Divisional Policy & Guidance for instructions that include changes to past practices.
Background
Use the decision matrix to determine which workflow you will need to use.
| Question | General Signatory Authority (GSA) Workflow | Event Contract Workflow |
|---|---|---|
| Question #1 - Agreement? | Yes | Yes |
| Question #2 - Agreement Type? | General Signatory Agreements | Event Contract |
| Question #3 - Pay for Goods/Services? | No | Yes |
Question #1: Does the agreement (contract) purport to create a binding legal or financial obligation upon the University?
Yes - Requires an official university signature to be valid.
No - Does not require official University signature to be valid. If there is any doubt about whether a contract requires official University signature, contact the extension Office of Financial Services OFS - Resources - Financial Specialists & Managers Contact List
Question #2: What type of agreement (contract) is it?
General Signatory Agreements
- Memorandum of Understanding (MOU)
- Memorandum of Agreement (MOA)
- Membership Agreement
- Partnership Agreement
- Internship Agreement
- Consulting Agreement
- Other Non-Purchasing Agreement
Event Contract
Requires University to pay money for either goods or services for an off-campus event.
- Event facility rental or space use agreements
- Zero-Cost Event Facilities Rental Agreement
- Catering Contracts
- Hotel Contracts
- Speaker Contracts
- Entertainer Contracts
Other Contract Falling under Signatories with Limited Delegation
Question #3: Is it a contract under which the University is to pay money for either goods or services for an off-campus event, program, or activity?
Yes - This is an event contract and must be sent to Purchasing Services.
No - This is not an event contract.
Note: If you are unsure of which type of agreement you need signed (and which workflow to use), please contact hr@extension.wisc.edu.
Agreements that do not require signature by UW-Madison
- Contracts paid for by funds from external accounts (non UW-Madison).
- Individual annual memberships to professional associations (e.g. WACAA, WEECDA, etc.).
- FoodWIse letters of support to partners applying for grants if they do not obligate university resources, including employee time.