Pre-Posting Allocation Tool (PAT) - Accidentally overwriting changes to an individually split invoice

It is possible to individually change the funding for an invoice, or to assign one funding string to a series of invoices at one time (mass reallocation). If an invoice is individually reallocated and then accidentally reallocated using the mass reallocation feature, the original changes to funding will be lost.

Background

When assigning a funding string to many invoices, it is possible to redistribute an invoice that has already been split to more than one funding string. In this case, the split funding strings are replaced by the single funding string that the user assigned.

For example:

  1. At the beginning of the month, someone uses Reallocate funding one invoice at a time to change the funding for invoice no. CE99999999901
  2. Later in the month, several invoices are updated using the Assign a single funding string to many invoices function. Invoice CE99999999901 is accidentally selected, overwriting the funding changes made earlier in the month.

Solution

Unfortunately, it is only possible to restore an invoice back to its initial funding. If multiple funding changes are made, it is not possible to selectively "undo" those funding changes. The funding must either be reverted all the way back to the initial funding or manually changed.

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.




Keywords:doit invoices mds materials distribution service preposting allocation tool allocating split funding strings departments billing multiple groups sfs shared financial system wisdm   Doc ID:9991
Owner:Dan P.Group:DoIT Help Desk
Created:2009-05-20 19:00 CDTUpdated:2015-12-02 11:25 CDT
Sites:DoIT Help Desk, DoIT Staff
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