1. Live streams of School of Music events are managed by the School of Music Operations, Communications, and Technical areas. Neither performers nor audience members may stream School of Music events from personal devices to personal media channels.

2. Live stream requests for all events other than should large ensembles be made using the intake form. Large ensembles (Wind Ensemble, Concert Band, Symphony Orchestra, Jazz Ensembles, Choirs, etc.) should communicate requests for live streams using the Large Ensemble Production and Program Google Sheets.

3. Requests should not be made by email, phone, or personal request. Please do not submit the intake form twice. If it is necessary to change event details after the form is submitted, email musicoperations@music.wisc.edu. Requests made within the three weeks preceding a performance will not be considered.

4. Student recital live streams will be run by Hamel Music Center student crew. Students must arrive at least one hour prior to their scheduled recital for sound & video check with all of their performance elements present.

A video recording is considered the same as live streaming due to similar staff requirements and processes, therefore video recording requests will be treated the same as a streaming request. All processes listed above apply equally to video recording and live streaming of events.

Steps to Request a Live Stream

Step 1: Reserve the performance space using EMS (https://uwmadison.emscloudservice.com/web/Default.aspx).

Step 2: Submit an intake form (https://go.wisc.edu/2034qz) that indicates your request for a live stream.

Step 3: If your live stream request is for a student recital, pay the appropriate fee in the School of Music Online Storefront (https://commerce.cashnet.com/WISC_MUSIC_STORE).

Important Licensing Information Regarding Streaming

For licensing purposes, the School of Music is only able to stream repertoire found in the ASCAP, BMI, and/or SESAC catalogues, as well as works in the public domain. Please verify that your repertoire meets the licensing requirements before proceeding with the live stream registration process. If your repertoire is not covered by the major PROs or in the public domain, the School of Music may not be able to stream your recital. For reasons of copyright compliance, recordings of live streams are removed from the School of Music YouTube channel shortly after the stream concludes. Please email ebmurtaugh@.wisc.edu if you have questions about licensing and streaming your repertoire.

The scope of video services are organized in tiers as described below.

Tier 1
Our simplest level of video production entails using only the installed robot cameras (front, side, and back), but primarily the front camera in a static wide shot. A switcher operator will use their artistic and technical judgment to produce the recording or livestream.

Tier 2
Uses the three installed robot cameras (front, side and back) and one remote camera, if necessary and available, in a static shot. The remote camera is set up either in the back of the hall or on the side, depending on which angle is more appropriate for the performance. Setting up the remote camera in the back of the hall in a static, wide “home” shot makes the front robotic camera available for a variety of close-up shots. A switcher operator will use their artistic and technical judgment on shot selection and cutting, though we welcome and appreciate the input of the performer. This is typically used for faculty and guest recitals, small ensembles, choirs, and concert band.

Tier 3
For larger ensembles, we use the three installed robot cameras (front, side, and back) and two remote cameras, if necessary and available. If appropriate we can put a live operator on one remote. The other remote camera is generally set up in a static “home” wide shot, which frees up the front robot camera to get a wider array of shots, including closeups. The shot selection and camera operation are coordinated by the switcher operator using their own artistic and technical judgment, though we welcome and appreciate the input of the performer or conductor. This requires a dress rehearsal (in show order). Titles (not movements) can be displayed on the lower–third at the beginning of each piece, if title information is provided to the production crew at least a week prior to dress rehearsal.

Tier 4
This is a dynamic production aesthetic, and a shot caller with a marked-up score is required so shot selection and cutting can better reflect the performance. The shot caller is a conducting graduate student that has worked in conjunction with the conductor/performer to decide what shots are desired and where they should be used, and this is notated in a score. All three robot cameras are used, one remote camera in a static front shot, and one with a live operator. Details of camera shots, cue list, run of show, and titles should be provided to the technical director no less than 2 weeks prior to the rehearsal. A rehearsal for technical setup and an dress rehearsal (in show order) is required.