Approve Employee's Time Off Request in Workday - Manager/Supervisor

Process to approve employee time off requests in Workday

Approve Employee’s Time Off Request - Manager

Overview:

Approving time off requests as a manager in Workday.

Security Roles

Initiator: Employee as Self

Approver: Manager

Process Considerations:

  • No leave taken is approved in the same manner as other time off requests.

Review Employee Time Off Balances

  1. From the Workday Home Page, search and select the employee in the search bar.
  2. Click on Absence
  3. Click the Absence Balance tab to see balances of today. 
    -OR-
  4. Click Actions for the employee and hover Time and Absence.
  5. Select Manage Absence or View Time Off Results by Period to view for a period of time.

NOTE: Managers and HR staff may view time off balances for multiple employees by running the Time Off by Period for Workers (UW) report. 

Manager Approval of Employees Time Off Request

  1. Navigate to the My Tasks section of Workday.

    Screenshot of the My Tasks icon highlighted.
  2. Click Absence Request: Employee Name.
  3. Review request details, including Total time off, Dates, Day of the Week, Type, Position, Requested Units, and Unit of Time.
  1. Click View Balances to see the workers time off balances as of the current date.
  2. Click View Related Information bar graph icon to see if other members of the team have approved time off on the same days.
    Screenshot of the Absence Request page example with the various details to review and action buttons
  1. Select the action for this request:
  • Approve Approve the time off request and finish the process.
  • Send Back Send the request back with a written reason to the employee to edit and resubmit with a written reason for the send back request.
  • Deny Deny the request. A written reason for denying the request must be included.
  • Cancel  Exit the process to return to at a later time.

Next Steps

After clicking an option, the task will either reroute back to the employee or end. The employee will receive a notification in Workday about the updated status of the request, and approved time off will appear in green with a check mark icon on their Absence Calendar.

Additional Resources

Related KBs:

Related Links:

  • N/A

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Keywords:
Approve Time Off Requests
Doc ID:
152974
Owned by:
Lisa W. in Center for Healthy Minds
Created:
2025-07-02
Updated:
2025-07-02
Sites:
Center for Healthy Minds