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SIS/Manage Your Enrollment - Class Permissions

The Class Permissions page provides you the opportunity to give a student the ability to enroll for a certain section of a course as well as set/change an expiration date for their enrollment in that section.

Types of Class Permissions

There are two types of class permissions. A section can only have Student-Specific OR Generated Permissions.

  • Student-Specific Permissions -These are associated with a specific student.  The student name and/or ID must be obtained to enter this student's permission in the system. 

  • Generated Permissions - These are set up and assigned to any student; however, there is not tracking to identify which and to whom Generated Permission numbers have been assigned.  These numbers may get lost or used by the incorrect person; therefore, it is recommended to keep a written log of who is issued what number or use the Permissions Comments Tab.

You are merely giving students permission to enroll. They still need to take action to enroll themselves. When you notify the student to enroll, give them the Class Nbr to make enrolling easier.  Once a student enrolls using the student specific permission, they may drop and re-enroll through their Expiration Date. 


Permissions Overview

  • Something about dates and deadlines
  • Permissions may override:
    • Course Requisites
    • Instructor or Department Consent
    • Class Enrollment Limits
    • Room Capacity 
      • Be sure the room can accommodate the total number of students.
  • Initially new sections default as Student-Specific Permissions.  After that, the term roll process copies the current setting from the previous like term. To turn Student Specific Permissions off, contact your curricular representative to uncheck  Student Specific Permissions here: >Curriculum Management >Schedule of Classes >Maintain Schedule of Classes |Basic|. 

  • Permissions should only be entered on an active, enrollment section.

  • Members combined sections will need to set up their own permissions.

  • The expiration date defaults to the add deadline of the session.

  • Once a student used the permission, it may not be deleted and the expiration date cannot be changed.

  • You can view class permissions for any course in any department.

Section Changes

  • For students already enrolled in a course, departments should enter class permissions for students requesting a section change. If the Add Deadline has passed, the student’s Expiration Date will need to be adjusted. The student can then use the ‘Swap’ feature through Web Enrollment to complete the section change. Using class permissions to accomplish section changes will be available through the Drop Deadline of the session the course is offered. 

Student-Specific Permissions

Step 1

From Home, select: Curric & Enroll Rep WorkCenter Class Permissions 

Tips: Menu Navigation:>Records and Enrollment >Term Processing >Class Permissions >Class Permissions

Step 2

Use the Find page to locate the course you want to give the student permission to enroll in.  Search by: Term and Subject Area & Catalog Nbr.

Step 3

On the Permission to Add tab, find the Active, Enrollment Section for which the student wants permission to enroll.

Step 4

Verify that the Student Specific Permissions box is checked.

student specific permissions

Step 5

If desired, change any Defaults for new permission rows.

Step 6

If ID field is filled in, select last |+| Add row.

Step 7

Select blank ID field’s magnifying glass look up.

Step 8

Enter student’s Campus ID. Select |Look Up)|. Select student from search results.

Step 9

If needed, change Expiration Date to the date through which student can use this permission.

Step 10

If you need to change the permission’s use conditions,  select |Permission| tab, and check the conditions when the permission can be used.

permission use

Step 11

If you want to add comments to an individual’s permission, select |Comments| tab, and type Comments. 

permission notes

Step 12

Select |Save|.


Generated Permissions

Step 1

From Home, select: Curric & Enroll Rep WorkCenter Class Permissions 

Tips: Menu Navigation:>Records and Enrollment >Term Processing >Class Permissions >Class Permissions

Step 2

Use the Find page to locate the course you want to give the student permission to enroll in.  Search by: Term and Subject Area & Catalog Nbr.

Step 3

On the Permission to Add tab, find the Active, Enrollment Section for which the student wants permission to enroll.

Step 4

Verify the Student Specific Permissions field is NOT checked & the section has an active field for Assign More Permissions.

If not, contact your curricular representative to uncheck  Student Specific Permissions here: >Curriculum Management >Schedule of Classes >Maintain Schedule of Classes |Basic|.

Step 5

Change any of the Defaults. Example: Expiration Date, Permissions Valid for:

Step 6

Enter the number of permissions needed in the Assign More Permissions field. 

generate permissions

Step 7

If you want to mark all permissions granted as ‘issued’, check  ‘Set All Permissions to Issued’. Note: A student can use a permission even if it is  not ‘issued’. 

Step 8

Select [Generate].

    • The number of permission numbers requested display as ‘Not Used’.  As these numbers are given to students, keep a record of which have been assigned. This could be done on the ‘Comments’ tab. When a student uses a permission number, the page displays the name and ID of the student using the permission number and the status changes to ‘Used’.

Step 9

Modify any of the other page tabs.

Step 10

Updated information displays in fields.

Step 11

Select [Save].


Permission to Drop Bundled Co-Requisite Courses

You will only use this page to grant a student permission to drop a course that is part of a bundled set of co-requisite courses, like FIGs (first year interest groups) through the drop deadline of the session the course is offered.

When NOT to use: A student can drop a ‘standard’ course using their student center through the drop deadline of the session the course is offered;  after the drop deadline, the student should contact their current academic dean’s office. 

Step 1

From Home, select: Curric & Enroll Rep WorkCenter Class Permissions 

Tips: Menu Navigation:>Records and Enrollment >Term Processing >Class Permissions >Class Permissions

Step 2 

Use the Find page to locate the course you want to give the student permission to enroll in.  Search by: Term and Subject Area & Catalog Nbr.

Step 3

Select |Permissions to Drop| tab. 

Step 4

Find the ‘Active’, ‘Enrollment Section’ in which the student wants permission to drop. 

permissions to drop

Step 5

If desired, change Default Expiration Date for new rows.

corequisite drop

Step 6

HELP

Step 7

If needed, change Expiration Date to the date through which student can use this permission. 

Step 8

If you want to add comments to an individual’s permission, select |Comments| tab, and type Comments. 

Step 9

Select [Save].




Keywords:registrar, Office of the Registrar, RO, SIS, class permissions   Doc ID:119259
Owner:Angie R.Group:Office of the Registrar
Created:2022-06-23 14:41 CDTUpdated:2022-06-23 15:56 CDT
Sites:Office of the Registrar
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