Curricular Representative Enrollment Checklist

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When preparing for student enrollment, there are several things to review to ensure enrollment success.


Student enrollment into published courses is reliant on proper course set-up. Be sure to review the following details:


Review Instruction Mode

Curric & Enroll Rep WorkCenter > Maintain Schedule of Classes > Basic Data tab

Set Consent on Desired Classes

Curric & Enroll Rep WorkCenter > Update Sections of a Class > Class Status tab 

or

Curric & Enroll Rep WorkCenter > Maintain Schedule of Classes > Enrollment Control tab 

  • Classes can be set up set up to require Consent of Instructor (I) or Department Consent (D); therefore no one can enroll until they get permission. 
  • Keep Add Consent at D or I for IND courses when the catalog number is 699 or lower. 
  • Note: The Add Consent Indicator term rolls from the previous like term. 
  • See also: Update Sections of a Class or Maintain Schedule of Classes

Set Enrollment Capacities

Curric & Enroll Rep WorkCenter > Update Sections of a Class > Class Enrollment Limits tab 

  • Departments set individual class section enrollment capacities. See also: Update Sections of a Class 
  • Combined section capacities are set by the primary department.
  • Note: Classes with zero enrollment capacities (including optional components) are considered 'closed' by Course Search & Enroll. 

Enter Student Specific Permissions

Curric & Enroll Rep WorkCenter > Class Permissions

  • Permissions allow a student to enroll when the class requires permission, the class is full/closed, or when the student does not meet requisites. See also: Class Permissions
  • The Basic Data tab of Maintain Schedule of Classes contains a Student Specific Permissions checkbox that enables the ability to enter Student Specific Permissions. The default is for this box to be checked. This checkbox does not require students to have permission to enroll for this section.
  • Note: For Combined class sections, permission must be given by the department for which the student wishes to enroll. If the primary department is Sociology and Psychology is secondary, and the student wishes to enroll for the Psychology offering, then Psychology must enter the permission. It is important for departments to communicate regarding the best plan for managing enrollment limits and granting permissions for combined sections.

Review Courses/Sections Offered for Honors

Curric & Enroll Rep WorkCenter > Adjust Class Associations > Class Components tab

  • Verify that sections that will be taught for honors or as honors-optional have an appropriate Requirement Designation of HIA (%), HOP (!), or HON (H). Also verify that honors Requirement Designations are removed from non-honors sections. These designations need to be placed on or removed from sections before students enroll. See also: Adding Honors Designation
  • In combined section situations, the primary department is responsible for contacting any secondary members to make adjustments on their side.
  • The HON (H) Requirement Designation will not limit enrollment; therefore, attaching the “Honors Students Only” requirement group (#000003) is required. This does NOT automatically happen! See also: Adding Section-Level Requisites 
  • If you need to change the requirement designation after enrollment has taken place, please contact Curricular Services.

Review Variable Credit Sections

Curric & Enroll Rep WorkCenter > Adjust Class Associations > Class Associations tab

  • Verify that all sections of your variable credit courses reflect the correct number of credits/units for which students should be enrolling. See also: Editing Variable Credit
  • In combined sections, the primary department is responsible for contacting any secondary members to make adjustments on their side. If you need to change the credit after enrollment has taken place, please contact Curricular Services

Verify Graded Component

Curric & Enroll Rep WorkCenter > Adjust Class Associations > Class Components tab

  • The graded component determines the section(s) for which the grade roster will be available. See also: Adjust Class Associations, Class Components tab.
  • Before enrollment occurs, check to make sure the graded component for your course is set as desired. If a change needs to be made, contact Curricular Services
  • Once enrollment occurs, the graded component cannot be changed. 
  • Note: 9999 class association sections cannot be graded components. 

Review Association Numbers for Repeatable Courses

Curric & Enroll Rep WorkCenter > Update Sections of a Class > Class Status tab 

  • Unique association numbers identify separate enrollment packages, which allows students to enroll for multiple sections within the same course that has been approved to be repeatable within the same term (e.g., most topics courses).
  • A student who enrolls in multiple sections under the same course may want to drop one section and keep the other. Unique association numbers will facilitate dropping only the one section.
  • Note: Association Numbers cannot be changed once enrollment has occurred. See also: Class Associations

Attach Enrollment Requirement Groups (Section-Level Requisites)

Curric & Enroll Rep WorkCenter > Adjust Class Associations > Class Requisites tab

  • The Requirement Group placed at the Class Association level term rolls from the previous like term. 
  • To edit section-level requites, see also: Adding Section-Level Requisites 
  • If you need a new enrollment requirement group created or edits to an existing requirement group, contact Sherrán Pak at Curricular Services: sherran.pak@wisc.edu.
  • Inquiries about Enrollment Requirement Groups in the Course Catalog Level should be sent to Jess Baran: jessica.baran@wisc.edu. Please include the Enrollment Requirement Group Number and relevant Course Number(s).

Review Combined Section Course Information

  • Communicate with all members of the combined section to ensure Class Association Enrollment Requirement Groups (i.e., section-level requisites) are accurate
  • Combined Enrollment Capacities are set by the primary department using the Combined Sections link from Update Sections of a Class or Maintain Schedule of Classes. 
  • Each department, primary and secondary, must make sure that their individual sections' enrollment capacities align with the Combined Section Capacity set by the primary department. Generally, individual sections' enroll caps should equal the combined enroll cap. Primary departments should contact secondary department if secondary capacities need updating.
  • Note: The combined Enrollment Capacity “term rolls” from the previous like term.
  • See also: Updating Combined Sections

Cancel Enrollment Sections

Curric & Enroll Rep WorkCenter > Maintain Schedule of Classes > Enrollment Control tab 

  • If a section will not be taught, ALWAYS cancel the class after a term's Schedule of Classes has been published online. Sections should only be deleted before a term's Schedule of Classes is published. See also: Deleting vs Canceling Sections

Optional: Activate Wait Lists

Curric & Enroll Rep WorkCenter > Maintain Schedule of Classes > Enrollment Control tab 

or 

Curric & Enroll Rep WorkCenter > Update Sections of a Class 

  • Wait Lists are not required, but may be used to assist with enrollment. Wait lists MUST be managed if they are activated. See also: Managing Wait Lists




Keywords:registrar, enroll, SIS   Doc ID:122202
Owner:Kate K.Group:Office of the Registrar
Created:2022-10-31 09:58 CSTUpdated:2022-11-01 15:07 CST
Sites:Office of the Registrar
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