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SIS - Managing Student Programs, Plans, and Sub-Plans

This document provides an overview of major and certificate updates. Once these updates are completed in SIS, student records will be automatically updated, unless noted in a notification from the system. This form can be used to declare, transfer, and cancel programs, declare and cancel plans (majors and certificates), and add and remove sub-plans (options and honors).

Overview

This form can be used to declare, transfer, and cancel programs, declare and cancel plans (majors and certificates), and add and remove sub-plans (options and honors).

Additionally, this form can be used to transfer a student from one academic program to another (for example, from BA to BS, JBA to BSW, or HPF to HEC). The actions that a user has access to submit are based on their individual access to program actions, programs, plans, and certificates. Requests and processing can be tracked using a history view.

Table of Contents


Understanding the Student Program/Plan Request Form

In SIS, Navigate to > Student Records WorkCenter > Dean/Dept Processing tab > Student Program/Plan Requests.

screenshot of Student Program Plan Request page in SIS with the Search Criteria expanded

Enter student's EMPL ID or Campus ID (or last name/first name) and select the "Search" button.

Current Student Record Data

This is the top section of the form and contains current information in the student record.

Note: You must enter an effective term and <ENTER> or <TAB> for the "Select an Action" drop-down menu to appear.

Student Program Plan Request page in SIS showing information of a particular students

  • Academic Group: Indicates the student’s current primary school or college.
  • Primary Program: Indicates the student’s primary academic program (classification).
  • Academic Standing: Indicates the student’s most recent academic standing status.
  • Email Address: Indicates the student’s email address.
  • Academic Career: Indicates the student’s academic career.
  • Term: Indicates the last term in which the student was enrolled.
  • Declared Plan(s): Indicates any plan that is active on the student's UW–Madison student record. This indicates the plan (major) code and plan short description, sub-plan (options or honors) code and sub-plan short description, if applicable, declaration date, indicator for applied for graduation and Expected Graduation Term (EGT), and any committee and/or advisor assigned to the student. The EGT will only display if the student has applied to graduate.

Note: Click on the ‘Related Content’ link in the upper right corner of the page to display more detailed Student Program/Plan and Student Advisor data.

Student Program/Plan Request Form

This is the bottom section of the form that will be used to make changes to the student record.

Note: You must enter an effective term and <ENTER> or <TAB> for the "Select an Action" drop-down menu to appear.

Student Program Plan Request page in SIS with information of a student populated and showing the Declared Plans and Declare a Major section of the page

 

  • Effective Term: An Effective Term must be selected to determine when the action becomes effective for the student. If needed, select an effective term in the past to backdate a request (limited to the current and previous three terms).
  • Select an Action: Indicate the action to be performed on the student’s record; actions are displayed alphabetically. Depending on the action selected, the academic structure fields required to complete the action will be displayed. Values in the drop down are controlled by the end user’s security. 
  • Academic Program: A valid academic program is required to submit the request. Depending on the action selected, this field may default to the required program or it may display the only valid Academic Program for the action. Academic Programs displayed when using the look-up prompt are based on the end user’s Academic Program security.
  • Academic Plan: A valid academic plan is required to submit the request. Select the academic plan for the student. A student can have any number of academic plans within an academic program but the plans available to select are based on the end user’s Academic Plan security.
  • Academic Sub-Plan: Sub-Plans can be optional or required depending upon their respective plan. If needed, indicate a valid sub-plan. The sub-plans available to select are based on the end user’s Academic Plan security.
  • Advisor: Indicate at least one academic advisor for undergraduate majors. All additional advisors or advisors for Honors plans, certificates, and non-undergraduate majors are optional.

Note: Click on the "Related Content" link in the upper right corner of the page to display more detailed Student Program/Plan and Student Advisor data.

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Tracking Student Program/Plan Requests

In SIS, navigate to > Student Records WorkCenter > Dean/Dept Processing tab > Student Program/Plan Requests > Program/Plan Request History tab.

Declaration requests can be tracked using the two tabs on the "Program/Declaration History" tab. The "Program Info" tab will show what actions were submitted, what program/plan/sub-plans were declared and for what effective term. The "Submission Info" tab will show who submitted a request, the date of the submission, the status of the request, if the request has been processed, on what date and any notes about the request.

Program Plan Request History page in SIS showing the Program Info tab

Program Plan Request History page in SIS showing the Submission Info tab

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Submitting a Student Program/Plan Request

Before submitting a request, please check to see if the program, plan (major, certificate, honors) and/or sub-plan (option) is already listed in “Declared Plan(s):” portion of the student data, or check the Program/Plan Request History page to see if a request was submitted but has not been processed.

To make multiple requests, press return to search and re-search the student. Information from your original request should show at the top, if it has successfully updated.

For detailed instructions, see below.

Note: If you receive an error message, or if you cannot find an advisor searching by name, Contact the Office of the Registrar by email at registrar@em.wisc.edu or by phone at (608) 262-3811.

Programs

Majors

Honors

Options

Minors

Certificates

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Revise Declaration Date (cannot be done in SIS)

The process to request a change in student program/plan declaration date (which updates DARS Catalog Year) has been shifted from the SIS Student Program/Plan Requests page to requesting a DARS exception via DARS-X, as follows:

DARS exception screen with red box around Additional Instructions field and Submit exceptions button

Note: The College of Engineering and School of Education do not use DARS-X for DARS exceptions, so please contact the Dean's Office if you believe you need to change the Catalog Year/curriculum version for a student.

As/if you need access to or have questions about using DARS-X, please refer to DARS/Faculty&Staff - Use DARSX for requesting and approving exceptions.

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Keywords:
add, change, course (courses, class), course search and enroll, dars (DARS), degree (degrees, degree planner), drop, gpa (GPA), hold, honors, indicators, name, permission, plan (plans, planner), record (records), requisite (prerequisite), schedule (scheduler), sis (SIS), swap, textbook (textbooks), transcript, transfer, wait (waitlist, wait list), withdraw (withdrawal) 
Doc ID:
123372
Owned by:
Logan R. in Office of the Registrar
Created:
2023-01-10
Updated:
2024-10-30
Sites:
Office of the Registrar