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SIS/Advisor Assign - Academic Advisor General Guidelines


General guidlines for data entry on the Student Advisor page in SIS.

Graphic Summary

Academic Advisor Guidelines

Undeclared L&S Students AND in Center for Academic Excellence

Auxiliary Advisor Guidelines

Graphic Summary of Advisor Assignments

To assist with determining when to fill out Program and Plan versus Program only, see the table below.

How to fill in fields for Program and Plan fields
'Academic' Advisor Auxiliary Advisor
Program Select Program Select Program
Plan Select Plan Leave blank

Academic Advisor General Guidelines

The general guideline for data entry on the Student Advisor Page for the ‘Academic’ Advisor Role is to complete the following fields:

  • Effective Date = Change to today’s date if dated prior to today (future date if needed)

  • Advisor Role = ‘Academic’ (or change to appropriate auxiliary advisor role) 

  • Academic Career

  • Academic Program

  • Academic Plan

  • Academic Advisor or Committee

By following this procedure, the advisor data will correctly reflect the relationship between the student’s academic major and advisor in reports and MyUW.

screenshot of Student Advisor page in SIS

Undeclared L&S Students AND in Center for Academic Excellence

Students in the College of Letters and Science (L&S) who are admitted into the Center for Academic Excellence (CAE) and have not yet declared a major, will be assigned a CAE Program Advisor. This advisor often serves a dual role of ‘CAE’ advisor as well as ‘Academic’ advisor. 

You will notice that undeclared L&S students who are in CAE will have two rows with the same advisor name (see image below). 

  1. One row has the Advisor Role of ‘Center for Academic Excellence’ (remember to keep Academic Plan blank) and
  2. An additional row with the Advisor Role of ‘Academic’ (remember to fill in Academic Program and Academic Plan). 

When the student declares a major, the CAE program advisor assignment will remain; however, the 'Academic' advisor row will be changed to the newly declared Academic Program, Academic Plan, and Academic Advisor or Committee.

Student Advisor page in SIS pointing out Advisor Role fields

Auxiliary Advisors General Guidelines

An auxiliary advisor is a non-academic advisor. In other words, it generically refers to all other types of advisors. The list of auxiliary advisors is constantly changing, examples include:

  • Athletics

  • Mercile J. Lee Scholars

  • Career Advisor


  • Center for Academic Excellence


  • Center Educational Opportunity

  • Pathways

  • Education OURR

  • Pre-Business

  • Faculty Advisor

  • Pre-Communication Arts

  • Firstwave

  • Pre-Engineering

  • Graduate Coordinator

  • Pre-Pharmacy

  • Honors…

  • Russian Flagship Program

  • Korean Flagship Program

  • Study Abroad

  • McNair

  • Veterans Benefits

The general guideline for data entry on the Student Advisor page for the auxiliary advisor roles is to complete the following fields:

  • Advisor Role – select appropriate role – not ‘academic’ (see sample list above)

  • Academic Career

  • Academic Program

  • Leave Academic Plan blank!

  • Academic Advisor – enter the Auxiliary Program advisor -or- Advised by Committee checked and a Committee identified

The staff of the auxiliary advisor’s unit is responsible for the maintenance of the data for these roles. The Registrar’s Office does not update or change these assignments. Auxiliary advisors will always be entered on the Student Advisor page with the Academic Plan field left blank; therefore, if the student changes Academic Programs, you will need to update accordingly.

Student Advisor page in SIS pointing our Advisor Role and Academic Plan

Keywords:registrar, Office of the Registrar, RO, SIS, advisor, guidelines   Doc ID:118401
Owner:Ellen C.Group:Office of the Registrar
Created:2022-05-06 14:41 CDTUpdated:2022-05-06 14:55 CDT
Sites:Office of the Registrar
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