Topics Map > Student Records

DARS/Faculty&Staff - Request a DARS audit

logo

Steps faculty/staff take to request a DARS audit for a student once they have logged on in order to view an audit of a student's declared program or a "What-If" scenario.

Overview

Below are the steps for requesting a DARS audit for a student.

Request a DARS audit for a student (declared programs)

Request a DARS audit for a student ("What-If")


Request a DARS audit for a student (declared programs)

For staff (faculty, advisors, student workers) who have already logged into DARS, you may request a DARS audit for a student by following these steps:

Step 1:

Enter a student’s Campus ID in the dialog box (circled in red below) and click "Get Plans."screenshot of DARS page with box around Enter Campus ID

Step 2:

Select the Major/Degree Plan by clicking the appropriate radio button.
screenshot of list of Major/Degree with box around select column
 
Then click the "Select Plan" button.

screenshot of list of Major/Degree with box around Select plan

Step 3:

At the bottom of the page, click the "Submit Request" button.
Submit Request button

Step 4:

At the top left of page, click the "View Requested Reports" link.

screenshot of DARS page with circle around View Requested Reports

Step 5:

Once the audit has processed, you can choose the "Individual Requests" tab at the top of the page to see only individual reports or choose the "All Requests" tab to see all individual requests and batch requests.
circle around Individual Request Tab

Step 6:

Find the report you ran and choose the single column Text Report or Interactive Report.
screenshot of Interactive Report or Text Report options

Step 7:

If you wish to generate a two-column PDF, select the checkbox next to the student’s name and then scroll down to the PDF or email drop-down menu at the bottom left of the grid.
screenshot of PDF or Email

Step 8:

If you choose PDF (two-column audit), it will be downloaded in your browser. 
 
If you choose email, the report will be sent to your @wisc.edu email account. 
 
From the grid, you can select the checkbox to the left of name if you wish to select all reports.

Screenshot of Individual Requests with circle showing selecting Name

Step 9:

If you scroll over one of the column headers in the grid, you will see a drop-down arrow appear.  

screenshot of Individual Reports with circle around Drop down next to Name column

Step 10:

Click the drop-down arrow to view sorting and filter options. You can select two different sets of criteria to sort the results in the particular column you chose to sort. If you choose two sets, you can select AND/OR in the drop-down.
 
screenshot showing various sort options in drop down menu

Step 11:

Filtering options are displayed in the "show rows where" drop-down.
 
screenshot showing options under Show rows where from drop down menu

Step 12:

If you wish to copy information from the grid -- for example, a Campus ID -- you must right-click and choose copy; the Ctrl+C keyboard shortcut will not work in the current grid layout.
 

Request a DARS audit for a student ("What-If")

For staff (faculty, advisors, student workers) who have already logged into DARS, you may request a What-If DARS audit for a student by following these steps:

Step 1:

Select a School/College and Degree Plan Name in the "What-If" report section of the request page. (For a list of Degree Plans for the selected school/college, click the "Selection Help" button)
 
If you know the Degree Plan Name, you can also type it in.
screenshot of What If Select with circle around Selection Help

Step 2:

Modify selection fields to reflect what degree plan attributes you wish to run.
 
A. Whenever you change a value in the "School, College, or Population" drop-down menu, you must click "Apply Rules" to be sure the correct year's requirements will be included in the What If audit. For example, if a student is in a declared program in the College of Engineering but you want to run a "What If" audit for a major in the College of Letters & Science that the student has not yet declared, you would select that major (Degree Plan) using the "Selection Help" button, and then click "Apply Rules."
 
For detailed instructions and additional examples of the uses and implications of Apply Rules for Catalog Year and Alt Catalog Year rules, please see KB 94535 (coming soon).
 
 
screenshot of What If Apply Rules with box around catalog year, semester and AltYear 1
 

B. Some Schools/Colleges allow faculty/staff to select a "What-If" audit that changes Honors status:
What If screenshot with box around Honors options
 
C. Faculty/staff can select which terms to include in the audit: Previous only; Previous/Current; Previous/Current/Future. 
 
What If screenshot with box around Select Terms

(Note:  Faculty/staff cannot run audits that include a student's Planned Courses, although students can run their own audits with their planned courses through the Course Search & Enroll app DARS integration. See https://registrar.wisc.edu/dars for more information regarding DARS features available to students.

Step 3:

Click the "Submit Request" button.
Submit Request button

Step 4:

Click the "View Requested Reports" link.
View Requested Reports on DARS page

Step 5:

Next, you can click on the tabs at the top of the results page based on what you would like to view. You can choose "Individual Requests," "Batch Requests," or "All Requests."
 
Individual Request Tab

Step 6:

Find the report you ran and choose Interactive Report or the single-column Text Report.
Interactive Report or Text Report

Step 7:

If you wish to generate a two-column PDF, select the checkbox next to the student’s name and then scroll down to the PDF or email drop-down at the bottom left of the grid.
PDF or Email

Step 8:

If you choose PDF (two-column audit), it will be downloaded in your browser. 
 
If you choose email, the report will be sent to your @wisc.edu email account. 
 
From the grid, you can select the checkbox to the left of "Name" if you wish to select all reports.
circle showing selection of Name field

Step 9:

If you scroll over one of the column headers in the grid, you will see a drop-down arrow appear.  

circle around Drop Down option next to Name field

Step 10:

Click the drop-down arrow to view the filter and sort options. You can select two different sets of criteria to sort the results in the particular column you have chosen. If you choose two sets, you can select AND/OR in the drop-down between the two blank dialog boxes.
 
screenshot showing Various Sort options from dropdown

Step 11:


Filtering options are displayed in the "show rows where" drop-down:
screenshot of Show Rows Where dropdown within dropdown by Names field

Step 12:

If you wish to copy information from the grid -- for example, a Campus ID -- you must right-click and choose copy; the Ctrl+C keyboard shortcut will not work in the current grid layout.