HelioCampus AC - Users - Roles and Permissions [UW-Madison]

This document describes the types of user roles that are used within HelioCampus AC.

All students and instructors automatically have HelioCampus AC user accounts from course enrollments. All other user accounts are manually assigned. To request a HelioCampus AC user account, see HelioCampus AC - Users - Requesting a User Account [UW-Madison].

Here are the available HelioCampus AC user roles that someone can request:

HelioCampus AC Roles
HelioCampus AC User Role	Learning Assessment Area	Primary Function(s) in HelioCampus AC	Additional Notes
Admin (Institution, College or Department)	All	Within their assigned college or department: Create and edit survey forms, schedules, instances. View survey results and run reports. Create program assessment curriculum mapping (map program learning outcomes to courses). Access to all course information (enrollments, syllabus).	The "Department Admin" user role is the most common department HelioCampus AC administration role. These user roles must be requested through the KB document linked at the top.
Admin Read Only (Institution, College or Department)	All	Within their assigned college or department: View survey forms, schedules, and instances. View survey results and run reports. View program assessment. View all course information (enrollments, syllabus).	The Department Admin (Read Only) user role is used primarily by Program Chairs or other department-level administrators who need to view HelioCampus AC survey data, but do not need to create or distribute surveys. The College Admin (Read Only) user role is uncommon. It is primarily used by college-level administrators who need to view HelioCampus AC survey data but do not need to create or distribute surveys. These user roles must be requested through the KB document linked at the top.
Program Coordinator	Assessment Report	Within their assigned program: Access and complete the Program Assessment plans and reports, commonly referred to as Assessment Report Capture (ARC). Create program assessment curriculum mapping (map program learning outcomes to courses).	This user role needs to be requested through the KB document linked at the top.
Course Coordinator	Course Evaluations	This role is given to individuals who need to see all course evaluation results for a specific course but are not listed in SIS. For example, this can be a lab coordinator or an instructor in charge of all sections but is not listed in SIS as the supervisor.	This role needs to be requested through the KB document linked at the top.
Course Section Director	Course Evaluation	Within their assigned course sections: Create and publish custom section-specific survey questions Monitor response rates during survey activation dates Review survey results (after grades are entered) Run survey reports (after grades are entered)	Staff inherit this HelioCampus AC user role when they are listed in SIS as "Supervisory Instructor". Within HelioCampus AC course listings, these individuals will have the term "Course Section Director" appear beside their name. They are automatically excluded from the actual evaluations.
Instructor	Course Evaluation	Within their assigned course sections: Create and publish custom section-specific survey questions Monitor response rates during survey activation dates Review survey results (after grades are entered) Run survey reports (after grades are entered) Edit and publish the HelioCampus AC syllabus	Instructors inherit this HelioCampus AC "Instructor" role when they are listed in SIS as "Principle Instructor", "Auxiliary Instructor" or "TA". By default, they are automatically listed to be included in the evaluations.
Student	Course Evaluation	Complete course evaluations for sections in which they are enrolled.	This user role automatically comes from the Student Information System (SIS).

HelioCampus AC - Users - Roles and Permissions [UW-Madison]

HelioCampus AC User Role

Learning Assessment Area

Primary Function(s) in HelioCampus AC

Additional Notes

See Also