ResearchDrive - Working With Collaborators If You Have Restricted Data
This document explains how to give collaborators access to your ResearchDrive storage if you work with Restricted Data. If you would like help managing collaborators then refer to ResearchDrive - Request Support for help.
- ResearchDrive Collaboration Groups
- Adding or Removing Collaborators From UW-Madison
- Adding or Removing Collaborators External to UW-Madison
ResearchDrive Collaboration Groups
ResearchDrive is integrated with the central campus Active Directory Services for NetID-based-authentication and security permissions and also the Roles and Access Management (Manifest) service for creating collaboration groups and providing NetIDs for UW affiliates and external collaborators.
Each ResearchDrive Restricted Data account has a Manifest folder and several default collaboration groups defined that are published to Active Directory and used to provide secure access to your storage.
Replace references to [netid] with your NetID username.
| Role | Manifest Group | Active Directory Group | Features | Use Cases |
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| Admins | restricteddrive-[netid]-admin | restricteddrive-[netid]-admin | Provides administrative control of your ResearchDrive account.
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| Audit | restricteddrive-[netid]-audit | restricteddrive-[netid]-audit | Provides full read/write access to your ResearchDrive account, the ability to audit security groups, and make changes to your account on your behalf.
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| Lab Members | restricteddrive-[netid]-lab | restricteddrive-[netid]-lab | Provides full read/write access to your ResearchDrive account for lab members.
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| Read Only | restricteddrive-[netid]-readonly | restricteddrive-[netid]-readonly | Provides limited read only access to your ResearchDrive account.
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| External | restricteddrive-[netid]-external | restricteddrive-[netid]-external | Provides a UW NetID account to external collaborators and affiliates.
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Adding or Removing Collaborators From UW-Madison
Note: you can request that individual people or existing Manifest groups be added to your ResearchDrive collaboration groups.
- Fill out the ResearchDrive Account Modification Form
- The Office of Cybersecurity will follow up with you to approve the account changes.
- Any UW–Madison workstation used to access restricted data must be maintained and supported by trained IT staff to ensure they are secure and not vulnerable to malware.
- Access to ResearchDrive accounts containing restricted data from any other workstation by UW faculty or staff is prohibited.
- A specific set of scans has been developed by the campus Office of Cybersecurity. These scans must be run and the resulting report submitted as part of the request for modification of a ResearchDrive accoun . Requestors should consult with their departmental IT staff or designated HIPAA Security Coordinator to assist in the security scans.
Adding or Removing Collaborators External UW-Madison
- Fill out the ResearchDrive Account Modification Form
- The Office of Cybersecurity will follow up with you to approve the account changes.
- Any UW–Madison workstation used to access restricted data must be maintained and supported by trained IT staff to ensure they are secure and not vulnerable to malware.
- Access to ResearchDrive accounts containing restricted data from any other workstation by UW faculty or staff is prohibited.
- A specific set of scans has been developed by the campus Office of Cybersecurity. These scans must be run and the resulting report submitted as part of the request for modification of a ResearchDrive accoun . Requestors should consult with their departmental IT staff or designated HIPAA Security Coordinator to assist in the security scans.