ResearchDrive - Working with Collaborators

This document explains how to give collaborators access to your ResearchDrive storage.

If you would like help managing collaborators then refer ResearchDrive - Request Support for help.

ResearchDrive Collaboration Groups

ResearchDrive is integrated with the central campus Active Directory Services for NetID-based-authentication and security permissions and also the Roles and Access Management (Manifest) service for creating collaboration groups and providing NetIDs for UW affiliates and external collaborators.

Each ResearchDrive account has a Manifest folder and several default collaboration groups defined that are published to Active Directory and used to provide secure access to your storage.

Replace references to [netid] with your NetID username.

ResearchDrive Collaboration Groups
Role Manifest Group Active Directory Group Features Use Cases
Admins rdrive-[netid]-admin rdrive-[netid]-admin

Provides administrative control of your ResearchDrive account.

  • add or remove collaborators
  • change security permissions
  • add, remove, or modify all data by default
  • restore data from backup snapshots
  • purchase additional storage on your behalf
  • PI
  • Lab manager
  • IT support
Lab Members rdrive-[netid]-lab rdrive-[netid]-lab

Provides full read/write access to your ResearchDrive account for lab members.

  • add, remove, or modify all data by default
  • restore data from backup snapshots
  • Lab members
  • Collaboratrs who need to add, remove, or modify data
Read Only rdrive-[netid]-readonly rdrive-[netid]-readonly

Provides limited read only access to your ResearchDrive account.

  • read only access all data by default
  • cannot add, remove, or modify any data
  • Collaborators who only need to access data but not change it
External rdrive-[netid]-external rdrive-[netid]-external

Provides a UW NetID account to external collaborators and affiliates.

  • Provides access to WiscVPN
  • Does not provide access to ResearchDrive storage. Once the user has a NetID you can add them to admin, lab members, or read only groups to provide access to the storage.
  • External collaborators or affiliates that do not have UW NetIDs

Adding or Removing Collaborators From UW-Madison

Note: you can add individual people or add existing Manifest groups to your ResearchDrive collaboration groups. See Manifest - Manage Group Members for more details.

  1. Open a web browser and login to Manifest
  2. Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path

    manifest folder

  3. Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.

    select group

  4. Click on the Members tab under the Group details

    group members

    • To add someone new by their NetID, click the Add member(s) button and add their NetID to the Add individual members box then click the Save button.

      add member

    • To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.

      send invitation

      invitation

    • To add an existing Manifest group, search for the name in the Add group member field then click the Save button.

Adding or Removing Collaborators External UW-Madison

  1. Open a web browser and login to Manifest
  2. Navigate to your Lab's Manifest folder by entering uw:app:researchdrive:pis:[netid] in the Quick launch search box and then click the Go button or use the Browse feature to the drill down to the path

    manifest folder

  3. Click on the Groups tab in the PI folder then select the group that you want to modify. Click the Details button in the Manage column to open the group.

    select group

  4. To add someone new by their email address, click the invitations tab then click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.
  5. Click on the Send invitation(s) button. Add the e-mail addresses and click the Save button.

    send invitation

    invitation

  6. Once the external collaborator has activated their NetID, follow the instructions in the Adding or Removing Collaborators From UW-Madison section to add them to one of the existing collaboration groups.




Keywords:research drive collaboration add remove people users account admin administration manifest ad active directory   Doc ID:96642
Owner:Michael L.Group:UW-Madison Research Data
Created:2019-12-15 08:29 CSTUpdated:2020-06-04 09:42 CST
Sites:UW-Madison Research Data
Feedback:  0   0