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Managing Lab Drive User Accounts and Privileges with Manifest

This document explains how to login to Manifest, how to manage members of a lab group, and how to manage privileges for a member.

Audience

Entomology, Plant Pathology, and Forest & Wildlife lab group PIs and designees.

Overview

Manifest is a web-based application used to manage user accounts and privileges for lab IT resources such as Russell Labs VPN, Lab Storage, or printing.

Terminology

Terms and Definitions
Term	Definition
Group	Corresponds to lab groups, e.g. Bent_Lab.
Member	Members (aka users) are assigned to groups. Members must have a NetID from UW-Madison, or get one.
Colleague Outside Your Department	A colleague who does not have a current appointment within your department.
Privileges	Authorization to access specific lab IT resources.

Prerequisite

A member must have an Active NetID at UW-Madison before you can add them to a group in Manifest.

People within your department will likely have an active NetID at UW-Madison.
Colleagues outside your department may or may not have an active NetID at UW-Madison. Read the next section to learn how to resolve the NetID issue so you can add them to your lab group.

Colleagues Outside Your Department

Colleagues outside your department fall into three groups:

Colleagues Outside Your Department
Group	Examples	How to Grant People in This Group Privileges
1. Colleagues that currently have a NetID.	Someone with a current appointment within your department Someone at UW-Madison who has an appointment in another department Someone at UW-Madison who has a zero-dollar appointment	The lab PI or designee can give the person access to the drive yourself via Manifest, as long as you know their NetID. See Section 2.1 below, How to Add Members to a Lab Group.
2. Colleagues that once had a NetID.	Someone who was once an employee at UW-Madison Someone who was once enrolled as a student at UW-Madison Someone who once had an appointment (including a zero-dollar appointment) at UW-Madison	If the colleague once had a NetID, they can contact help@russell.wisc.edu or the DoIT Help Desk to confirm it. Russell IT will need at least two of the following pieces of information: First Name, Last Name, wisc.edu email address, or SIS emplID. Once that information is confirmed, the lab PI or designee can grant them privileges via Manifest. See Section 2.1 below, How to Add Members to a Lab Group.
3. Colleagues that never had a NetID.	Someone outside UW-Madison working at a company, a non-profit, or another university	Contact help@russell.wisc.edu so they can walk you through the process. Russell IT will need to verify that there is not a dormant NetID out there for the person. Once that's complete, the lab PI or designee can follow the instructions on this webpage - https://kb.wisc.edu/iam/page.php?id=27789 to use the Invite feature of Manifest. Invites send the person a NetID activation link. When clicked, the link activates the person's new NetID and adds them to the group.

1.0 Login to Manifest

2.0 Manage Members of a Lab Group

Learn how to add and remove members from a lab group, and to add colleagues outside your department.

Prerequisites

The lab group must exist, and you must have admin access to it
You must know the name of the lab group
You must have the NetID’s of the members you wish to add to the group
You must have the email address for any University affiliates you want to add to the group
You must use a supported web browser (https://kb.wisc.edu/helpdesk/page.php?id=3214)

2.1 Add Members to a Lab Group

2.1a Add People Who Currently Have a NetID (people within your department, colleagues outside your department)

If any of the NetIDs you enter in step 4 are invalid, you will not be able to click the button in step 5 until you correct the problem NetIDs.

Log into Manifest and navigate to your lab group space.
Click the Members tab. A list of the current group members appears.
Click Add Members. A new pane expands to allow you to add members:
Enter all the NetIDs you wish to add separated by commas in the Add individual members box.
Click + Add individuals. The screen changes and the NetIDs appear under Members to add.
Click Save. The Add members pane closes, and the new members you added now appear in the Members pane.

2.1b Add Colleagues Outside the Department Who Once Had a NetID

Have the colleague contact help@russell.wisc.edu or the DoIT Help Desk to confirm they once had a NetID, and what the NetID is.

Russell IT will need at least two of the following: First Name, Last Name, wisc.edu email address, or SIS emplID.

Once those steps are complete, the lab PI or designee can follow the steps in 2.1a.

2.1c Add Colleagues Outside the Department Who Never Had a NetID

Contact help@russell.wisc.edu so we can walk you through the process.

Russell IT will need to verify that there is not a dormant NetID out there for them.

Once that's complete, the lab PI or designee can follow the instructions on this webpage - https://kb.wisc.edu/iam/page.php?id=27789 to use the Invite feature of Manifest.

Invites send the person a NetID activation link. When clicked, the link activates the person's new NetID and adds them to the group.

2.2 Remove Members from a Lab Group

Warning: there is no undo, and there is no "are you sure" question before you click Remove Selected members. Make sure to double-check that you selected the correct members before you click the button.

Log into Manifest and navigate to your lab group space.
Click the Members tab. A list of the current group members appears.
Locate the members you would like to delete.
Click the checkboxes next to the member's names.
Click Remove Selected Members. The names of the members disappear from the list.