Facilities/Instrumentation - Surplussing Supplies and Equipment to UW SWAP
This document describes the process for surplussing supplies and equipment to UW-Madison's Surplus with a Purpose (SWAP).
- Entomology, Plant Pathology, and Forest & Wildlife faculty, students, and staff; Hub staff
SWAP (Surplus with a Purpose) allows us to dispose of unneeded equipment and supplies. In some cases, we may be able to receive some money back.
Obtaining Items from SWAP
UW faculty and staff can purchase items for UW use.
Note on Computer Equipment
Computers may have hidden issues, such as obsolescence, expensive specialized memory, difficult to find software, and they are usually out of warranty.
Since computers generally have a 3-4 year life span under warranty, if your budget allows, it's generally better to buy electronics new.
Note on Furniture
Desks, filing cabinets and credenzas that lock may not come with keys. Be prepared to have the item re-keyed.
Sending Surplus Supplies and Equipment to SWAP
The SWAP pile is located in the basement - walk right as you exit the elevator.
Adding Items to the SWAP Pile
Please record the items you are leaving here on the list on the bulletin board above the SWAP pile.
For Multiple Items
Box the items and label the box clearly in large print.
Taking Items from the SWAP Pile
If you see something you can use in your lab or office, feel free to take the item.
These items are not for personal use.
Computers should have their hard drive contents wiped before they are added to the SWAP pile.
Contact Russell IT to get this done.
Please attach a sticker or take with an MD number.*
The UW Materials Distribution Service will charge the $10 monitor disposal fee to this MD account.
DoIT has an electronics recycling program, but it is only for personally-owned items.
Other Large Items or Furniture
If the item could sell for more than $150, attach an MD number* and that account will receive partial credit after the item(s) sell.
* To determine the appropriate MD number, contact one of the Russell Labs Financial Services staff. Note that MD numbers associated with many federal grants disallow equipment charges or credits.
SWAP has the *sole* authority for disposal of surplus and abandoned property at the UW-Madison.
- SWAP website - https://swap.wisc.edu/
- Contact the Facilities and Instrumentation Manager.