Audience 

• Entomology, Plant Pathology, and Forest & Wildlife faculty and academic staff; Hub staff 

Overview 

These titles designate graduate or professional students employed to assist with research, training or other academic programs or projects.  Project Assistant – Reader/Grader is not required to hold a recruitment.  The following steps are where to post for the Project Assistant – Reader/Grader (if you don’t have an individual in mind) and what information is needed for your HR Generalist to draft an appointment letter.    

Step 1: Recruitment through UW-Madison Student Job Board (skip to step 2 if you have a student you would like to hire) 

• Post the position on the Student Job board site: https://studentjobs.wisc.edu/postuw/ 
  • Frequently asked questions for the student job board are at the bottom of the page. 
  • Questions about the posting (I.e. changing details, the system itself) contact Student Employment at student.employment@finaid.wisc.edu 
• Review applicants, interview, select and verbally offer the position to the candidate. 
• Inform your HR Generalist about the individual you would like to hire.   

Step 2: Gather Basic Info and Send it to Russell HR to be able to Draft Appointment Letter 

Please gather the following information and send it to your Russell Labs HR generalist: 

• Course name and number 
• Course instructor 
• Funding 
• Start and end date 
• Hourly rate will be the grad program rate: https://grad.wisc.edu/funding/graduate-assistantships/ 
• Hours per week will depend on if an individual holds a separate Graduate appointment along with this position. 

Step 3: HR will Send Appointment Letter to Individual and CC Supervisor 

• With information provided above, HR will draft the appointment letter and email it to the individual and CC the supervisor 
• Once the individual has returned a signed copy of the appointment letter, HR will proceed with completing the new hire paperwork (if a previous position was not held. 
  • I-9 
  • Tax Forms 
  • Direct Deposit 
  • Benefits (if eligible) 
  • Background Check   

See Also 

• Graduate Student Assistant Information for further detail about: 
  • Tuition Remission 
  • Maximum Appointment Levels 
  • Stipend 
  • Fringe Rate 

Questions 

• Please contact your department’s HR generalist.