Hiring and Appointment Changes: Student Hourly and Graduate Assistant Employees

Hiring a Student Hourly Employee (SH)

UW-Madison Policy:  Student Hourly Employees

If you are ready to hire a student hourly employee, please fill out Student Hourly - New Appointment Request Form at least 2 weeks prior to the anticipated start date. 

Student Hourly (SH) Employee Job Changes

To request a job change for a student hourly (SH) appointment, please fill out the Student Hourly Appointment Change Form at least two weeks prior to the requested effective date. 

Job changes include:

• Update job end date.
• Costing Allocation changes (funding)
• Rate changes

Helpful Resources:

• Student Assistant and Student Hourly Termination End Dates
• Student Job Center
• Posting a job 
• Entering Time in Workday – Employee
• Approving Time and Time Off in the Time and Scheduling Hub - Manager
• List of Acceptable i-9 documents

Hiring a Graduate Assistant Employee (SA = RA-TA-PA)

UW-Madison Policy:  Graduate Assistantship Policies and Procedures (GAPP)

If you are ready to hire a graduate assistant employee, please fill out the RA/TA/PA Request Form at least two weeks prior to the requested effective date. 

Graduate Assistant Employee (RA-TA-PA) Job Changes

To request a job change for a Graduate Assistant Employee, please fill out the RA/TA/PA Appointment Change Request Form at least two weeks prior to the requested effective date. 

Job changes include:

• Update job end date
• Supervisor change
• Reappointment for an additional time period
• FTE Change

Helpful Resources:

• CALS Student Assistantships (SA) web page
• New Hire Checklist
• Graduate Assistant Rates
• Graduate Assistant Rate Based Stipend FAQs
• Health Insurance information for Domestic Students – UW-Madison Student Health Insurance Plan (SHIP)
• Health Insurance information for International Students – UW-Madison Student Health Insurance Plan (SHIP)
• Student Assistant Title Guidelines
• Student Assistant and Student Hourly Termination End Dates

Please note that the forms on this page are only for Student Hourly and Graduate Assistant employees.

For divisional hiring requests involving the following employee types, contact the HR team at hr@russell.wisc.edu:

• Post-Degree Training Employees
• Research Associates
• Postdoctoral Interns
• Trainees
• Fellows
• Temporary Employees
• Academic Staff Employees
• Honorary Appointments

Not sure which process to use? Contact hr@russell.wisc.edu for assistance.