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Funding Sources
Audience
- Entomology, Plant Pathology, and Forest & Wildlife faculty and staff; Hub staff
Overview
In Workday, every university expenditure is tied to Worktags that identify the purpose and funding source of expenses.
There are four types of Worktags in Workday:
Driver Worktags
- The first worktag entered on a transaction and show the primary source of funding.
- Examples: Gifts, Grants, Projects, or Programs
Related Worktags
- Auto populate after a driver worktag is entered.
- Examples: Cost Center, Fund, and Function
Operational Worktags
- Need to be entered on operational transactions.
- Describe the “what” of for a transaction.
- Examples: supplier invoices and payments, spend categories, and revenue categories
Optional Worktags
- Provide further information about a transaction.
- Examples: activity and expenditure treatment
To learn more about worktags, visit Worktags — the building blocks of Workday
Translating the SFS Funding Strings into Workday Worktags
SFS (Shared Financial Systems) used funding string made up of multiple components:
Workday funding strings use only worktags.
The table below shows SFS funding string values and their Workday worktag counterparts.
| SFS Name | Workday Name | Describes |
|---|---|---|
| Account Code | Spend Category/ Expense Item (Operational worktag) | Categorizes the nature of the transaction; e.g. lab supplies |
| Fund | Fund (Related worktag) | Funding source, AKA where the money is coming from |
| Project | Grant, Gift, Project, Program, or Activity (Driver worktag) | Used to capture all the transactions associated with a specific grant, contract, or activity |
| Department | Cost Center (Related worktag) | College and department under which the spending takes place |
| Program | Function and Ledger Account (Related worktag) | The purpose or mission of the transaction; e.g. instruction versus outreach |
Example
The funding string 3105-144-AAI####-076400-4 from above will look like this in Workday:
| SFS Name | Workday Name | Example Data |
|---|---|---|
| Account Code | Expense Item | Supplies - Research/Lab |
| Business Purpose | Memo | |
| Grant | Project | GR0000 |
| Department | Cost Center | CC003088 UMSN | CALS | Entomology |
| Fund | Fund | FD014 Federal Aid - Special Projects |
| Program | Function | FN0400 - Research |
Here's the actual screen in Workday:
CALS/Russell Labs Funding Sources
| Fund in SFS |
Fund in Workday |
Description |
|---|---|---|
| 101 | FD0101 | State tax, Federal indirect cost, and tuition funding allocated for the purpose of education and related programs |
| 104 | FD0104 | Funding from UW-Extension used for off campus credit and non-credit activities |
| 133 | FD0133 | Non-Federal grants and contracts |
| 135 | FD0135 | University Grants, often from Wisconsin Alumni Research Foundation (WARF) |
| 136 | FD0136 | Cost recovery outreach funding mechanism, program revenue, fee for services |
| 142 | FD0142 | Federal formula funding, often know as Hatch Adams or McIntire-Stennis, Land Grant Research |
| 144 | FD0144 | Federal grants and contract funding |
| 145 | FD0145 | Federal student work study |
| 150 | FD0150 | Federal indirect cost reimbursement used for special allocations |
| 161 | FD0161 | University administered trust funds |
| 233 | FD0233 | Gift funding originating from the Wisconsin Foundation and Alumni Association |
Workday Crosswalk Tool
The Workday Crosswalk tool helps you quickly find the equivalent Workday values for SFS Values.
Enter your SFS Keywords into the SFS search bar at the top, and Workday will show you the equivalent codes in the table below.
How to Use the Workday Crosswalk Tool
Problem:
You need to know the Workday worktag equivalent to this SFS funding string:
- Fund: 101
- Department: 077510
- Project: AAJ1682
- Program: 4
Solution:
Use the Workday Crosswalk Tool to find the equivalents:
- Open the Crosswalk Tool page.
-
Type or paste the SFS project code (AAJ1682) in the SFS Search box (top left):
Note: you don't need to press Enter. The search starts automatically when you finish typing or pasting. - Workday searches and displays the results in a table further down the page:
-
Review the search results. Locate the record that most closely matches your search criteria:
- SFS Department: 077510
- SFS Fund: 101
- SFS Program: 4
- SFS Project: AAJ1682
For both records, the first three columns are the same.
The difference is in the fourth column - SFS Program.
The second record shows the code that most closely matches your search criteria, so that's the record you want. -
In the second record, at the far right, click the driver worktag (the link in the WD Program column, highlighted in yellow below - scroll right in the table):
Example Workday Search Results, with Driver Worktag Highlighted SFS Unit SFS Dept. SFS Fund SFS Prog. SFS Project SFS Class WD Cost Center WD Fund WD Function WD Grant WD Gift WD Project WD Program WD Activity UWMSN 077510 101 2 AAJ1682 USMSN | CALS | Russell Labs GPO – Doctoral Cluster Instruction USMSN | CALS | Russell Labs – Maintenance and Repairs UWMSN 077510 101 4 AAJ1682 USMSN | CALS | Russell Labs GPO – Doctoral Cluster Research USMSN | CALS | Russell Labs – Maintenance and Repairs - The screen refreshes, showing all the information for the chosen worktag. This information includes Driver Worktag ID, Driver worktag name, Company, Default cost center, Default fund, Default function, Worktag manager, Primary investigator, SFS project name, Allowed fund, Allowed functions, and Allowed cost centers.
- Now you can complete the funding string in Workday by copying and pasting the worktag information the Crosswalk Tool provided:
Resources
Questions
Contact the Financial Services Manager with questions about funding source codes.