Facilities/Instrumentation - Shipping Packages and UPS details
Audience
- Russell Labs faculty, staff, and students; Hub staff
Overview
- Package shipping is restricted to vendors with State purchasing contracts
- Contracts are with UPS, FedEx, and USPS
- Primary contract is with UPS
- Labs must:
- apply for their own UPS CampusShip account*
- package/prepare their own shipments
*UPS CampusShip handles payment and allows you to create a mailing label for the package.
Steps to Ship with UPS
- Prepare the package.
- Make sure to put the PI name on the package.
- Seal your box with plastic or nylon tape at least two inches wide. Don’t use duct tape.
- If you are shipping with dry ice:
- Read the Shipping with Dry Ice page on the UPS site.
- Follow the dry ice labeling instructions on the UPS site.
- Login to CampusShip.
- Prepare, print, and apply the mailing label.
- Drop the package off for pickup.
Resource
FedEx and USPS - When to Use
Shipper | When to Use |
---|---|
FedEx | Only when you have to. |
USPS | Can be used for smaller boxes. |
Important: each shipping vendor has their own rules regarding things like weight, shipping certain substances, and ways to seal packages. For example, the USPS has very specific rules about tape.
Resources
- VendorNet quick guides for FedEx and USPS - linked near the bottom of the page under Documents
UPS Drop-off Locations
Russell Labs
The drop-off box is a plastic bin in the loading dock marked for UPS pickup.
UPS Drop-off Locations - click to expand/collapse
The table below lists other UPS drop-off boxes based on proximity to Russell Labs: (from the UPS website)
Location/Distance/Drop-Off Location | Latest Drop-off | Accepts |
---|---|---|
UW Engineering Research Building1500 Engineering DriveMadison, WI, 53706
Drop-off: rear of the building, near the loading dock. |
M - F Only Ground: 5:00 PM |
All UPS Shipments not exceeding 16 X 13 X 3 inches |
UW Engineering Hall1415 Engineering Drive
Drop-off: outdoor – the drop box is located at the dock. |
M - F Only Ground: 5:00 PM |
All UPS Shipments not exceeding 16 X 13 X 3 inches |
UW Sterling Hall475 North Charter Street - B605
|
M - F Only Ground: 5:00 PM |
All UPS Shipments not exceeding 16 X 13 X 3 inches |
UPS Store1360 Regent Street
Drop-off: inside in the basement - B605. |
Mon. - Fri: Sat: Sun: Closed |
|
Humanities Building455 North Park Street
Drop-off: outdoor - the drop box is located on the East side of Park Street, in the walkway. |
M - F Only Ground: 5:00 PM |
All UPS Shipments not exceeding 16 X 13 X 3 inches |
University Bay Drive800 University Bay Drive
Drop-off: right of the main entrance in the gravel landscaped area @ 1 1/2 feet from the edge of concrete, not hanging over sidewalk. Facing Marshall Ct, on the corner of Marshall & University Bay. |
M - F Only Ground: 6:00 PM |
All UPS Shipments not exceeding 16 X 13 X 3 inches |
UPS Store2858 University Avenue
|
Mon. - Fri: Sat: |
Questions
- Please contact the Hub Administrative Assistant.