Facilities/Instrumentation - Shipping Packages and UPS details

This document provides information for obtaining shipping needs.

Audience

  • Russell Labs faculty, staff, and students; Hub staff

Overview

  • Package shipping is restricted to vendors with State purchasing contracts
    • Contracts are with UPS, FedEx, and USPS
    • Primary contract is with UPS
  • Labs must:
    • apply for their own UPS CampusShip account*
    • package/prepare their own shipments

*UPS CampusShip handles payment and allows you to create a mailing label for the package.

Steps to Ship with UPS

  1. Prepare the package.
    1. Make sure to put the PI name on the package.
    2. Seal your box with plastic or nylon tape at least two inches wide. Don’t use duct tape.
  2. If you are shipping with dry ice:
    1. Read the Shipping with Dry Ice page on the UPS site.
    2. Follow the dry ice labeling instructions on the UPS site.
  3. Login to CampusShip.
  4. Prepare, print, and apply the mailing label.
  5. Drop the package off for pickup.

Resource

FedEx and USPS - When to Use

Other Shipping Options and When to Use Them
Shipper When to Use
FedEx Only when you have to.
USPS Can be used for smaller boxes.

Important: each shipping vendor has their own rules regarding things like weight, shipping certain substances, and ways to seal packages. For example, the USPS has very specific rules about tape.

Resources

UPS Drop-off Locations

Russell Labs

The drop-off box is a plastic bin in the loading dock marked for UPS pickup.

UPS Drop-off Locations - click to expand/collapse

The table below lists other UPS drop-off boxes based on proximity to Russell Labs: (from the UPS website)

Alternate UPS Drop-off Locations
Location/Distance/Drop-Off Location Latest Drop-off Accepts

UW Engineering Research Building

1500 Engineering Drive
Madison, WI, 53706
  • Walk: .3 mile
  • Drive: .8 mile

Drop-off: rear of the building, near the loading dock.

M - F Only

Ground: 5:00 PM
Air: 5:00

All UPS Shipments not exceeding 16 X 13 X 3 inches

UW Engineering Hall

1415 Engineering Drive
Madison, WI, 53706

  • Walk: 0.5 mile
  • Drive: 0.8 mile

Drop-off: outdoor – the drop box is located at the dock.

M - F Only

Ground: 5:00 PM
Air: 5:00

All UPS Shipments not exceeding 16 X 13 X 3 inches

UW Sterling Hall

475 North Charter Street - B605
Madison, WI  53706

  • Walk: 0.5 mile
  • Drive: 0.4 mile

M - F Only

Ground: 5:00 PM
Air: 5:00

All UPS Shipments not exceeding 16 X 13 X 3 inches

UPS Store

1360 Regent Street
Madison, WI  53706

  • Walk: 0.7 mile
  • Drive: 1 mile

Drop-off: inside in the basement - B605.

Mon. - Fri:
Ground: 6:00 PM
Air: 6:00 PM

Sat:
Ground: 3:00 PM
Air: 3:00 PM

Sun: Closed

Humanities Building

455 North Park Street
Madison, WI  53706 

  • Walk: 0.7 mile
  • Drive: 0.9 mile

Drop-off: outdoor - the drop box is located on the East side of Park Street, in the walkway.

M - F Only

Ground: 5:00 PM
Air: 5:00

All UPS Shipments not exceeding 16 X 13 X 3 inches

University Bay Drive

800 University Bay Drive
Madison, WI  53705

  • Walk: 1.2 mile
  • Drive: 1.5 mile

Drop-off: right of the main entrance in the gravel landscaped area @ 1 1/2 feet from the edge of concrete, not hanging over sidewalk. Facing Marshall Ct, on the corner of Marshall & University Bay.

M - F Only

Ground: 6:00 PM
Air: 6:00

All UPS Shipments not exceeding 16 X 13 X 3 inches

UPS Store

2858 University Avenue
Madison, WI  53705

  • Walk: 1.4 mile
  • Drive: 1.7 mile

Mon. - Fri:
Ground: 6:00 PM
Air: 6:00 PM

Sat:
Ground: None
Air: 1:00 PM

     Questions


    KeywordsRussell lab hub administration faculty guide UPS FedEx DHL shipping packages USPS postal dry ice   Doc ID67852
    OwnerAlyson A.GroupRussell Labs Hub
    Created2016-10-18 08:17 CSTUpdated2023-11-30 11:25 CST
    SitesRussell Labs Hub
    Feedback  0   0    
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