e-Reimbursements

Process

A submitter/traveler submits an expense report, which will be routed to a campus central audit staff. These staff will review policy compliance before returning the expense report to the Hub staff for funding review.

• This change places more responsibility on submitters to enter detailed and accurate information into the expense reports.
• If there are errors or missing information, reports will be returned to the submitter for correction.

Steps

1. Traveler - enters and submits the expense report.
2. UW Madison Central Audit Staff - reviews the expense report for policy compliance.
3. RL Hub Staff -  reviews the funding for accuracy and final approval before expenses are paid out to traveler.

Business Purpose/Justification

Please see the e-Reimbursement/P-card Checklist for important information concerning business purpose/justification requirements.

See Also

• Financial Justification Examples

Questions

Please contact your department’s financial specialist.