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Russell Labs Hub - Human Resources - Floating Holidays, December 24 and 31, 2016; Observed Holidays, December 25, 2016 and January 1, 2017

In 2016, December 24 and December 31 both fall on a Saturday. This document provides information on the use of the floating holidays. December 25, 2016 and January 1, 2017 are observed on the following Mondays.

December 24 and 31 are both considered a "floating holiday".  A "floating holiday" occurs when a holiday falls on a Saturday or when a holiday falls on a Sunday followed by a Monday holiday.  

University Staff Employees—Use of Floating Holidays
For University Staff employees, the December 24 and 31, 2016 floating holidays can be used anytime during calendar year 2016, but it MUST be used by the end of the calendar year.  Given a May 2017 upgrade to HRS (UW payroll system), legal holidays, including floating holidays, must be entered into absence requests. If an employee works on a holiday, the Time Reporting Code of HOLWK (Holiday Worked) must still be added to the timesheet.  Timesheets will no longer allow use of Time Reporting Codes FLHOL (Floating Holiday) or NOHOL (No Holiday).  

Unclassified Employees-Use of Floating Holidays
For unclassified employees, floating holiday time can be used anytime during the fiscal year in which it is granted (July 1 – June 30), but it MUST be used by the end of the fiscal year.  The December 24 and 31, 2016 floating holidays can be used anytime in Fiscal Year 2017 (July 1, 2016 through June 30, 2017), but it must be used by June 30, 2017.  Employees should report usage of the December 24 and 31, 2016 floating holidays hours on their yellow Leave Report in the Legal Holiday column.  When entering the leave usage in HRS, select Legal Holiday (UNC) as the Absence Take.

Observed Holidays
December 25, 2016 falls on a Sunday and therefore is observed on Monday, December 26.  January 1, 2017 also falls on a Sunday and therefore is observed on Monday, January 2. If an employee works on Monday, December 26 or Monday, January 2, the legal holiday will need to be deferred to use at another time (i.e., code the timesheet as NOHOL-No Legal Holiday).  Hours worked on Monday, December 26 and Monday, January 2 are paid at the straight rate.  Please note that legal holiday time deferred for Monday, December 26, 2016 must be used by Friday, December 30, 2016.  Legal holiday time deferred for Monday, January 2, 2017 must be used by December 30, 2017

If an employee uses the floating holiday and terminates prior to earning it, a negative balance will result and will need to be repaid by the employee.  

For a list of all 2016 Legal Holidays, please see the 2016 Legal Holiday Calendar Schedule.


Questions

Please see Lance Potter if you have questions about the 2016 Floating holidays.



Keywords:russell lab hub administration human resources floating holiday legal vacation december january new year university staff unclassified academic   Doc ID:46894
Owner:Lance P.Group:Russell Labs Hub
Created:2015-02-05 17:18 CSTUpdated:2017-06-05 09:14 CST
Sites:Russell Labs Hub
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